d6+ Administration > My School > Absent Reasons

The database of absentee reasons for both learners and staff is managed here. The standard absentee reasons available in the system follow the guidelines recommended by the Department of Education. You can create additional reasons, edit existing ones, or remove reasons you no longer need.

Important: Be careful not to change the intention of an absence reason. For example, do not edit "Disease" and change it to "Death in Family". Use the edit function only for spelling corrections.

Create absent reasons

1. Choose between Learner, Staff, or Learner Leave reasons.
2. Click the Create an absent reason button at the top.
3. Enter the absent reason in both English and Afrikaans.
4. Optionally, mark the reason as the default reason. This ensures the reason appears as the default when entering absences.
5. Link each absence reason to a corresponding, valid SA-SAMS reason to ensure absences are reported correctly.
6. Click Add once done. The new reason will appear in the list of reasons when you indicate absences.

Learner leave reasons

Important: Learners who do not need to be at school due to timetable scheduling or other approved reasons should not be marked as absent. Instead, mark them as on "Learner Leave" so these days are not included in the total days absent.

1. Enter the absence reason in both Afrikaans and English.
2. Set the Possible attendance option to indicate whether this type of leave should count towards the total number of days absent. For example, pregnancy is counted as a real absence, but "Not present due to school timetable" is not.
3. Click Add once done.

The new absence reason will appear in the list of reasons where absences are indicated.

Delete an absent reason

1. Click the radio button next to the absent reason you want to remove.
2. Click the Delete button or click the dustbin icon.
3. Confirm by clicking Yes to delete the reason, or No to cancel.