Absent reasons

The database of absentee reasons for both students and staff are prepared here.
The standard absentee reasons that are available in the system, are according to the guidelines recommended by the Department of Education. You are able to create additional, edit or remove absentees. Be careful not to change the intention of an absence reason, i.e. do not have Disease edit and change to Death in Family. So use the editing for spelling errors

Create absentees reasons.

• Choose between the absentees of the learners or the staff members or Learner Leave reasons.
  
• Click on " Create an absent reason" button on top. 
  
• When you choose for example the Learner absentees then you will be creating an Absent reason for the Learner.
  
• When adding the Absent reason, you have to choose one to be English and one to be Afrikaans.
  
• The reason can be indicated as the default reason, which will ensure that this reason will be shown as the default reason when entering absentees.
  
• Each absence reason must be linked to a corresponding, valid SA-SAMS reason to ensure that the absences are reported correctly.
  
• The new reason will display in the list of reasons when you indicate absentees. 

Learner leave reasons

Learners who do not have to be at school due to Covid / Timetable or other reasons, should not be marked as absent, but rather as on "Learner Leave". This will ensure that these days are not included in the total days absent.

• The absence reason must be filled in in Afrikaans and English.
• Possible attendance: Indicate whether this type of leave should be added to the total number of days absent or not.
  e.g. Pregnancy is seen by the department as a real absence. But "Not present due to school timetable" is not added to the total number of days absent.
• Click on add once done.
• Your new absence reason will be displayed in the list of reasons where absences are indicated.

Delete a absentee

To delete an absent reason, click on the radio button next to the absent reason and click on the "Delete" button or click on the dustbin.

Click on the "Yes" or "No" button to delete the absent reason.

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