My School > Code of Conduct > Action Setup
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Certain discipline actions need to be set up with this function. These actions will automatically be generated once the setup for a specific action has been finalised. Actions can include letters for detention, interview with parents, etc. Note: only violations can currently be accommodated in this section. Please make sure that both the Categories and Conduct sections have been set up before proceeding with this.
Action Setup: General Information
A list of pre-set actions are already loaded on the System. You can edit these or create a new action.
The list can be displayed for All actions, only violations or only recognitions.
Click on the down arrow next to All actions to make your selection.
To Edit an Action
Click on the edit button next to the action you want to edit. Here you are able to change the name, a minimum number of points for action and various other details.
To Delete an Action
Click on the red circle with the white cross in it next to the action you want to delete. You will be asked:
"Are you sure you want to delete this action?" Click on yes.
Create a new action
Make the selection for Code of Conduct action information as follows:
- Select the category action to be taken by clicking on the down arrow next to eg. Violations.
- Enter the Description in both Afrikaans and English. If you enter only one language, it will, for example print Afrikaans descriptions in letters/reports that needs to be generated in English.
- These fields are marked with a red * indicating that both fields are compulsory.
- You will not be able to save if any of the fields marked with a red * are not completed.
Select whether an action will be taken on the Number of accumulated marks or Number of violations/recognitions.
Select if a certain category must be used to generate this action or if any category can be used. Click on the down arrow next to Any Category to make the selection.
Enter the minimum Point value on which an action will be taken. Please note that a violation will be a negative number, eg. -5 and a recognition will be a positive number 5. This indicates to the System that when a learner that reaches this minimum number of eg. violations, the System will automatically generate a letter for this specific action.
Select the action to be taken by clicking on the down arrow next to Generate Letter to Parents. Best practice for violations is to Generate Letter to Parents.
Make the selection for Letter information as follows:
Select the type of letter to be generated by clicking on the down arrow next to e.g. Letter of Transgression (No Detention).
Letters are pre-programmed on the System.
Select how the letter cycle should be printed by clicking on the down arrow next to Recurring.
And finally, select whether you would like to have the educator name printed on the letter as well.
Click on save to add the Action (item).
Frequently Asked Questions
I have done the setup for an action, but do not receive a task to generate discipline letters.
Edit the action and make sure that the minimum value of the points are not too high. For example, if you made the minimum value of the point eg. -50 and most of your conduct items have a value of -1, the learner has to have 50 violations before the letter will be generated. Make the minimum value of the points less, eg. -15 or increase the value of the conduct items from -1 to eg. -5.
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