The Admin Year-end process (roll-over) has to be completed by every school to create records for the learners and staff for next year. The best approach is to start preparing.
It is advisable to start this “Admin year-end” process ONLY after final marks have been entered on d6+ and were verified.
However, if you are making use of the Timetabler program to set up your Timetable for next year, PHASE 1 will have to be completed
before you will be able to start with the Timetable setup.
Admin and Curriculum system tasks need to be fairly complete.
Check the marks that should be moderated.
Check Final Decisions that should have been condoned - especially for progressed “PG” learners exported to SA-SAMS.
The Department needs to track these learners next year as part of “Learners at risk and/or Possible retentions”.
The only codes allowed for year-end are P=Promoted, NP=Not Promoted and PG=Progressed.
Year-end report cards should be printed and/or emailed.
Outstanding compliance tasks have to be completed as far as possible, followed by the finalized SA-SAMS database that has to be exported:
with or without an uploaded database with additional capturing in the latest SA-SAMS version depending on the needs
to include LTSM, IQMS and SNA information - based on your province and district requirements).
The finalized exported database has to be validated, deployed, valistracted and submitted (extract button) to DDD online and your district office.
Please ensure you have an off-site and secure backup of this final database.
Ensure that you print SA-SAMS mark schedules and required stats, complete Possible Retention List,
capture relevant excel templates and to comply with National Assessment Circular 2 of 2019 requirements in general.