Re-Registration Forms

Re-Registration Forms

REPORTS > LEARNERS > RE-REGISTRATION FORMS

Type <Ctrl> <F> to search for words in the article.

Re-registration Form

This function generates a Re-registration form populated with a learner's current information. Some sections of the form can be edited according to the school's preference.

Re-registration forms information:
  1. Choose the Report Title.
  2. Choose to print for register classes or active or left learners.
  3. Choose the paper size. 
  4. Choose the language in which the form should be printed.
  5. Indicate whether the declaration for the biological parent should be printed.
  6. Choose to print the provincial logo on the form
Accountable person/Debit order information
  1. Choose to print the Accountable person/Debit order section on the form.
  2. Indicate the period for debit order payments.
  3. Choose to print an option for outstanding fees authorization.
Contract with school
  1. Indicate whether the contract with the school should be printed.
  2. Indicate whether school fees should be paid over 10, 11 or 12 months.
  3. Indicate if an option for alternative payment agreements should be printed.
Learner information:
Indicate the register class(es) or learner(s)that the forms should be generated for by selecting the class/learner on the left and moving it over to the right with the arrows.

Preview:  
The forms can be printed and handed out as hard copies

E-mail:
The forms can be emailed to the parents that indicated that they will want to receive communication from the school. This option is indicated on the Learner profile for Parent 1 and 2 separately.  The email message accompanying the form will be in the preferred communication language of each parent.

Edit e-mail template
Edit the contents of the email that accompanies the registration form. Make use of the available fields on the right to personalise the form.

If you would like to test the emailed form, replace one of the parent's email address temporarily with your own and email the form to yourself.

Edit contract:

Some sections of the form can be edited according to the school's preference. The following sections of the form can be edited:
  1. Contract
  2. Consent
  3. Indemnity
  4. Parent declaration
  5. Debit order authorization
To edit one of these sections, make use of the following columns.
To add additional lines, click "Add new" on the relevant tab.
ITEM
PURPOSE
Indent level
Indicate the indent level for the content. Level 1 will have no indent, right on the margin.
Paragraph number
Should the paragraph be numbered with a letter, number or roman numeral? 
Tick box
Should a tick box appear left of the paragraph
Tick Box Letter
Type the letter or number that should appear in the tick box or leave empty should no number be displayed
Content Eng
Enter the text that should display on the form when generated in English. The contents will wrap to fit. Additional lines can be added on the "Add new"-button
Content Afr
Enter the text that should display on the form when generated in Afrikaans. The contents will wrap to fit. Additional lines can be added on the "Add new"-button
Page break
Indicate if the line should start on a new page. 
Heading
Indicate if the line should be displayed as a heading with withe text on a black background.
Sorting
Indicate where the line should be displayed by entering a paragraph number. 
Status
Indicate if the line should be
Active: displayed on the form
Inactive: not displayed at the moment. It can be changed to Active at any stage.
Deleted: lines can not be recovered.

Electronic Registrations

It is now possible to import learner information from an Excel Template. Schools can create a Google form to be completed by parents to gather the necessary information.
Have a look at the instructions and an example here


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