The Re-Registration Form function generates a pre-populated form containing a learner’s current information. Some sections can be customised to the school’s preference.

Reports > Learners > Forms: Re-Registration Forms

How do I configure the form options?

General options:

1. Choose the Form Title
   

2. Choose to print for register classes, active learners or left learners.

3. Choose the paper size and language.

4. Indicate whether the biological parent declaration should be printed.

5. Choose whether to print the provincial logo.

Accountable person / Debit order:

1. Choose whether to include the Accountable person/Debit order section.

2. Indicate the period for debit order payments.

3. Choose whether to include an option for outstanding fees authorisation.

Contract with school:

1. Indicate whether the contract with the school should be printed.

2. Indicate whether school fees are paid over 10, 11 or 12 months.

3. Indicate whether to include an option for alternative payment arrangements.

Learner information: Select the register class(es) or learner(s) by moving them from left to right with the arrows.

How do I distribute the forms?

• Preview / Print: Click Preview to generate the PDF and print hard copies.

• E-mail: The forms are emailed to parents who have opted in to receive school communication (set on the Learner profile for Parent 1 and 2 separately). The email is sent in each parent’s preferred communication language. Use Edit e-mail template to customise the accompanying message. Use the available fields on the right to personalise the email.

• Tip: To test the emailed form, temporarily replace a parent’s email address with your own and email the form to yourself.

How do I edit the contract sections?

The following sections of the form can be edited: Contract, Consent, Indemnity, Parent declaration and Debit order authorisation.

To edit a section, use the relevant columns. Click Add new on the relevant tab to add lines. The available columns are: Indent level, Paragraph number, Tick box, Tick box letter, Content Eng, Content Afr, Page break, Heading, Sorting, and Status (Active / Inactive / Deleted). Note that deleted lines cannot be recovered.

Frequently asked questions

Why did some parents not receive the emailed re-registration form?

Email delivery depends on two conditions: the parent must have an email address in d6+, and they must be set to receive communication from the school on the learner’s profile (Parent 1 and Parent 2 are configured separately).