Class divisions can only be done after the re-registration and promotion procedures have been completed. Only then will the classroom lists be displayed, where you can see the number of learners for a specific grade. The system will warn you if certain steps that require this feature are not yet complete.

My School > System > Curriculum > Year-End Preparation > Class Grouping

Remember to first do the Admissions before you do the Classroom grouping. Determine how many classes there will be per grade in the following year, and also determine what classroom method you will use.

How to do class grouping

1. Select the grade for which you would like to do class grouping by clicking on the blue eye icon next to the grade.

2. If there are outstanding tasks on re-registration or promotions, a screen will explain what must be completed first.

3. If all previous steps are complete, a screen will display totals including: Re-registered (existing learners continuing), Not promoted (learners repeating the grade), and New admissions (learners placed on waiting lists A or B).

4. Select the "class grouping for tuition language" from the drop-down option.

5. Select the "grouping method" by clicking on the down-arrow next to the Method.

6. Select the method at "do grouping with?".

7. Answer the question about "gender" (Yes/No). If you choose to take gender into account, the system will attempt to divide boys and girls evenly into the classes.

8. Enter the "number of classes" for the next year.

9. Select the display order: Alphabetic or Academic.

10. Click on the green "Continue" button at the bottom of the page to save changes.

11. A screen with the layout of classes will be displayed. Group the learners into classes by clicking on the white radio buttons.

12. Remember to click the green button to save changes.

Important warning

You are able to edit the class grouping again at a later stage to make adjustments. However, be careful NOT to select "Redo class grouping" as this will reset all your work.

Frequently asked questions

Can I edit class grouping after it has been saved?

Yes, you can edit the class grouping at a later stage to make adjustments. However, do not select "Redo class grouping" as this will reset all your previous work.

What must be completed before I can do class grouping?

The re-registration and promotion procedures must be completed first. Only then will the classroom lists be available for class grouping.

Does the system divide boys and girls evenly?

Only if you choose "Yes" at the gender question. The system will then attempt to divide the number of boys and girls evenly into the classes.

Do I need to do admissions before class grouping?

Yes, admissions must be completed before class grouping so that new learners are included in the class division process.