Set up “Own Groups” and view “Dynamic Groups”

Communication groups are the links between Parents/Staff/Other Contacts and d6 Connect content. 

Users are able to gain access to resources, calendar events or messages sent to groups, because of the fact that they are linked to the groups to which that content was published. 

Groups can also be used to send d6 Connect News items or Multi-Platform messages.

Dynamic Groups: (always Private*)

• These preset, private groups* are created by the system according to the learner details entered on the system.

• Several groups are available for Staff and Parents of learners per grade, subject, gender, etc.

• These groups can be linked to an existing Calendar. 

• The members of the dynamic groups are updated automatically when new learners are entered or during the Year-End roll-over. 

• To view/print the members of a group, click the printer icon on the left. If the printer icon is not visible, double-click the group to open it, and save it to show the printer icon.

• Note: A message can not be sent to different groups at the same time. It will have to be duplicated and sent to each group separately.

Own Groups: (Private or Public*)

• Create your own group groups that could include Parents, Staff, Learners, and Other Contacts.

• Own groups can be set as Private* or Public* and can be linked to an existing Calendar

• Note: Because you select specific members in your own groups, the members are not updated automatically when new parents are entered or the Year-end roll-over is done. Any new parents have to be added manually to the relevant groups. And specific grade groups will always include the selected parents for that year, even if the learners are promoted to the next grade at the end of the year.

*Private groups:

Content linked to private groups can only be accessed by end users that have been specifically added to that group by the school contributors (i.e. John can see the School Policy that was published on the “All Parents” group because the contributor administering the system has linked him to e.g. the "All parents" group)

*Public groups: 

Hundreds of communities, such as schools, churches, clubs, residential complexes, etc. making use of d6 Connect. Any individual is able to join (or leave) any community and have access to content published to a public group of that community. If a school/business did not create any public groups, they will only be able to join the group if their mobile numbers are on that school’s system.

How to create an “Own Group”

• Go to My School > Communication > Communication Groups > Own Groups-tab > +Add Group

• Enter the Group name in the Afrikaans and English fields

• Decide if the group should be Public*

• If required, select a new or existing calendar that the group members will be able to see.  A new calendar will be generated and can be modified in My School> Communication > Calendars 

• Select the staff that will be allowed to publish content in this group. Staff with Administrator and Moderator roles will automatically have these rights and are shown on the right in light red. 

• Select the type of members by clicking the check box for each type.

• Select the required members for this group in the left-hand list and move them to the right-hand side.

Parents

• You can choose specific parents by name or parents of selected learners.

• The numbers after a learner's name indicate if the learner has 1 or 2 parents that will be added to the group.

• Use the filter box below the list of names to filter for instance for learners of a specific grade.

Learners

• Learners' cell phone numbers and/or emails have to be entered into the system to enable you to communicate with them.

Staff 

• Select the Staff members that should be part of the group. 

Other Contacts

• Choose the relevant Other Contacts that should be members of this group. 

Own Numbers: 

• Note: Rather add recipients as “Other Contacts” to ensure that more detail is captured to indicate who the person is and why they need to be a member of the group.

• If you still want to add a number only, click on the "Add" button to enter the mobile number of a person that should be part of the group. 

• The number will be saved, but with no reference to indicate the role of the person. 

Own Addresses 

• Note: Rather add these recipients as “Other Contacts” to ensure that more detail is captured to indicate who the person is and why they need to be a member of the group.

• If you still want to add an email only, click on the "Add" button to enter the email address of a person who should be part of the group. 

• Note: The email address will be saved but with no reference to indicate the role of the person.
  

Print a report or view Group members.

• My school > Communication > Groups

• Click on the printer shortcut button left of the group name.

• Click on the Preview Button.

• A list of names for the selected group will be displayed.