This article explains how to create and manage creditor payment authorisations in d6+. Payment authorisations allow you to approve creditor transactions for payment via EFT or cash.

Finances > Creditors > Payment Authorisations

How do I create a payment authorisation?

1. Click on the Create a payment authorisation button.

2. All credit note transactions and supplier details will be displayed.

3. You can approve transactions per creditor by selecting the creditor account. The screen will then display only the transactions listed with the selected creditor.

4. Select the transactions you wish to include in the payment authorisation.

5. Select either EFT or Cash depending on how the payment will be made.

6. To preview the items linked to a credit note, click the blue circle on the right to expand the details.

7. The payments column provides additional information. The available amount to authorise is calculated as Amount +/- Journals - Authorised.

8. After selecting the transactions to approve, click Create payment authorisation.

Frequently asked questions

What is the difference between EFT and Cash payment?

EFT (Electronic Funds Transfer) is used for electronic bank payments, while Cash is used for physical cash payments. Select the appropriate option based on how your school processes creditor payments.

How is the available amount to authorise calculated?

The available amount is calculated as the original amount, plus or minus any journals, minus any amounts already authorised.

Can I authorise payments for multiple creditors at once?

Yes, all creditor transactions are displayed by default. You can select transactions across multiple creditors, or filter by a specific creditor account to focus on one supplier at a time.