The Decision Guidelines module is used to specify the exact calculation method the system must use to determine promotion results for each grade. This includes calculating final verdicts for individual terms, Year Marks, and Promotion Marks. For the FET Phase (Grades 10–12), this function also manages the calculation of academic endorsements (e.g., Bachelor's Degree or Diploma).
My School > Curriculum > Promotion Requirements > Decision Guidelines
Linking Decision Guidelines ensures that:
Statutory Alignment: The system applies the "National Policy Pertaining to the Programme and Promotion Requirements" (2012 DOE-NPPPPR) for Grades R–12.
Consistency: Results for terms and final promotions are calculated uniformly across an entire grade.
Endorsement Accuracy: FET Learners are correctly categorized for tertiary entry requirements.
Process Clarity: The school defines whether results are calculated automatically by the system or determined manually by administrators.
Select the relevant Academic Year.
Select the Grade.
The system will display a grid showing the terms and result types (Promotion and Endorsement).
Double-click on the specific row you wish to modify to enable the dropdown menus.
In the Promotion Decision Guideline and Endorsement Decision Guideline (Grades 10–12 only) columns, select one of the following:
2012 DOE NPPPPR Guideline: Use the official Department of Education calculation logic.
No Calculation: Disable automated logic to allow for manual promotion intervention.
Click Save or Accept Changes.
Manual Promotion: If "No Calculation" is selected, the grade will only be available for manual adjustment under My School > Learners > Promotions.
Automated Results Visibility: Only grades linked to the "2012 DOE NPPPPR" guideline will be visible and manageable under My School > Curriculum > Final Results.
FET Phase Configuration: For Grades 10–12, both the Promotion and Endorsement guidelines must be configured to ensure the Learner's full academic status is reflected on report cards and progression schedules.
| Restriction | Reason / System Logic |
| Irreversibility of Calculation Methods | Once the "2012 DOE NPPPPR" option is saved for a specific term, it cannot be changed back to "No Calculation" for that period. This prevents logical conflicts and ensures the integrity of the audit trail for marks and promotion schedules. |
| Standardized Logic | The system currently accommodates only the 2012 DOE-NPPPPR framework for automated calculations. This ensures strict compliance with South African national educational policy and SA-SAMS export requirements. |
| Term-Based Selection | Guidelines must be set for each term individually. This allows schools the flexibility to use automated term results while retaining the option for manual review during final year-end promotions. |