How to set up Decision Guidelines

How to set up Decision Guidelines

The Decision Guidelines module specifies the exact calculation method the system must use to determine promotion results for each grade — covering individual terms, Year Marks and Promotion Marks. For the FET Phase (Grades 10–12), it also manages academic endorsements (e.g. Bachelor’s Degree or Diploma).

My School > System  >  Curriculum > Promotion Requirements: Decision Guidelines

  1. Select the relevant Academic Year and Grade. The system displays a grid showing terms and result types (Promotion and Endorsement).

  2. Double-click on the row you wish to modify to enable the dropdown menus.

  3. In the Promotion Decision Guideline and Endorsement Decision Guideline (Grades 10–12 only) columns, select one of:
     • 2012 DOE NPPPPR Guideline: Apply the official Department of Education calculation logic.
     • No Calculation: Disable automated logic for manual promotion intervention.

  4. Click Accept Changes.

Frequently asked questions

What happens if I select No Calculation for a grade?

The grade will only be available for manual adjustment at My School > Learners > Promotions. It will not appear in the automated Final Decisions view. Only grades linked to the 2012 DOE NPPPPR guideline are manageable under Curriculum > Final Results.

Can I change a guideline back to No Calculation after saving?

No. Once the 2012 DOE NPPPPR option is saved for a specific term, it cannot be reverted to No Calculation. This prevents logical conflicts and protects the integrity of the audit trail for marks and promotion schedules.

Do I need to set guidelines per term?

Yes. Guidelines must be set for each term individually. This allows schools to use automated term results while retaining the option for manual review during final year-end promotions.

Last updated: March 2026  |  Version 4.0

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