My School > Learners > Discipline

This function empowers staff with the necessary module rights to record both violations and recognitions, helping to maintain a clear and fair school environment.

d6 Tip: Before you begin capturing entries, please ensure that your Code of Conduct Superuser has fully set up the module and configured the school's specific Code of Conduct

1. Viewing Existing Discipline Entries

When you first open the module, you will see a summary of current entries.

• Navigation: The system defaults to 25 results per page. You can adjust this to view up to 500 entries at once by changing the "Results per page" setting.

• Exporting: If you have the relevant user rights, you can export these lists to Excel for your own records or meetings.

• Refining your view: Use the filters to find specific information:

  • Grade & Status: View current or past learners by specific grade. or Status

  • Timeframes: Filter by specific terms, months, or even a custom date range using the "Own dates" picker.

2. Capturing Violations or Recognitions

To record a new entry, click the "Load Discipline" button. You can group learners by register class, Grade, Subject Group, Learner, Committee/Group or House Sports Team to save time.

Setting up your capture screen:

• Show all learners?:

  • Select "Yes" to see the entire class list alphabetically—perfect for bulk entries.

  • Select "No" if you only need to focus on one specific learner.

• Show reasons?: You can filter the reasons to show "Recognitions" only, "Violations" only, or All Reasons.

• Specific reason?: If the whole class is receiving the same entry (e.g., a group recognition for good behaviour), select that reason here to pre-populate the list.

Capturing the details:

• Remarks: While optional, we highly recommend adding a brief remark to provide context if the matter requires further attention later.

• Notify Parents: Tick the box to send a notification. The status colour will indicate if the parent is reachable via the d6 Connect app or SMS.

• d6 Tip: Ticking this does not send the message immediately. A user with the correct rights must still release the task under My Home > Tasks to finalise the communication.

3. Deleting Entries

If an entry was made in error, you can easily remove it, and redo it. (My School  >  Learners  >  Discipline)

1. Preparation: We recommend printing a Discipline Report for the learner first to confirm the exact date and the staff member who reported the entry.

2. Search: In the search bar, type the learner's Preferred name, Surname, or admission number to refine the search

3. Find the Entry: Choose the specific entry.

4. Action:

   • Click on the dustbin icon next to the entry, to delete the entry.

4. Sending Notifications to Parents

• Releasing Messages: Go to My Home > My Tasks > Code of Conduct Tasks and click the link to view waiting messages.

• Delivery Method: Choose to send via d6 App notification otherwise SMS, only SMS or as a free notification to d6 app users.

• Customising the Message: You can tailor how your school speaks to parents.

  • Click "Edit message template".

  • Use the left section for Violations (negative points) and the right section for Recognitions (positive points).

  • Use the field buttons to automatically insert the learner's name or the teacher's remark into the message.

  • Preview your message to ensure it sounds professional and supportive before hitting "Save" and "Continue".

Be aware of the number of characters in the message as SMS messages will be charged per part. Up to 160 characters are seen as one part.  Longer learner names or teacher remarks may increase the message to 2, 3 or 4 parts. 

---

© Copyright d6 group (Pty) Ltd.