The Discipline module allows staff with appropriate permissions to record both violations (negative incidents) and recognitions (positive achievements). This centralized tracking ensures a transparent record of learner conduct, which contributes to the school's overall Code of Conduct reporting.
My School > Learners > Discipline
This module facilitates the consistent application of the school's disciplinary policy. By documenting behavior in real-time, the school maintains data integrity for official discipline reports, provides automated totals for merit/demerit systems, and streamlines parent communication regarding learner behavior.
Upon opening the module, the system displays a summary of current entries.
Filter Results: Use the top filters to sort by Grade, Status (Current, Left, or All), and Timeframes (Term, Month, or specific date range).
Navigation: The view defaults to 25 results. Change the Results per page setting (up to 500) to view more records simultaneously.
Export: Click the Excel icon to download the filtered list for meetings or external reporting.
Click the Load Discipline button.
Select the grouping method (e.g., Register Class, Subject Group, or Individual Learner).
Configure the Capture Screen:
Show all learners: Select Yes for bulk entries (entire class list) or No to search for a specific learner.
Show reasons: Filter by Recognitions, Violations, or All Reasons.
Specific reason: If applying the same entry to multiple learners, select the reason here to auto-populate the list.
Capture Details:
Select the Date and the reporting Educator.
Enter Remarks: Brief context is recommended for high-level incidents.
Notify Parents: Tick the checkbox to queue a notification. The icon color indicates the parent's status (d6 Connect App vs. SMS).
Click Continue to save the records.
Verify Details: Before deleting, generate a Discipline Report for the learner to confirm the exact entry date and the staff member who recorded it.
Locate Entry: Search for the learner in the main discipline view.
Action: Click the Dustbin icon next to the specific entry to remove it from the system.
Note: Deleting an entry will automatically recalculate the learner's merit/demerit totals.
Discipline notifications are not sent instantly; they move to a task list for administrative oversight.
Navigate to My Home > Tasks > Code of Conduct Tasks.
Delivery Method: Select d6 App notification otherwise SMS, Only SMS, or Only d6 App.
Edit Message Template:
Use the left pane for Violations and the right pane for Recognitions.
Insert dynamic fields (e.g., [Learner Name], [Remark]) using the field buttons.
Release: Review the character count (160 characters = 1 SMS part) and click Send.
Data Integration: Discipline entries update the Learner Overview and Academic Reports automatically if configured in the School Setup.
Task Logic: The notification delay allows administrators to vet remarks and prevent duplicate or erroneous messages from reaching parents.
Module Permissions: Staff can only view or capture entries if the "Discipline" right is assigned to their profile. This protects sensitive learner behavioral data.
Code of Conduct Lock: Points and levels cannot be manually overridden in the capture screen; they are determined by the global Code of Conduct setup to ensure school-wide fairness and compliance.
Financial Impact: Character limits for SMS are strictly enforced by mobile networks. Using the d6 Connect App is recommended to reduce school communication costs.