EXPORT TO SA-SAMS DATABASE

EXPORT TO SA-SAMS DATABASE



Although an export to SA-SAMS is the only way in which your school can comply with the Department of Education regulations on data submission:
In order to prepare a valid SA-SAMS export certain learner, parent and personnel information must be included. Although disclosure of this personal information contravenes the POPI Act, it is the only way in which you are able to comply with the Department of Basic Education data submission requirements.
In an effort to assist you in protecting as much sensitive information as possible, after discussions with provincial DBE EMIS staff, d6+ no longer offers the option to hide contact information in the SA-SAMS export. We understand that the DBE is legally entitled to request this information. 

Please note that we, as the software vendor, do not accept any responsibility for the distribution or use of any information exported from the system

How to export the SAMS database

  1. Select the term for which you want to do the export
  2. Select the first option if all learners (including Pre-Primary/Pre-R) need to be exported to SA-SAMS. We recommend that all schools including SNE select this option
  1. Select the second  option if you have setup the CAPS curriculum in d6+
  2. Select the third option if you want to recalculate your promotion results before the export starts, this is normally for end of term submissions.
To select the database;
  1. Select the first option if you don't have any existing SA-SAMS database or if a empty SA-SAMS database is required for the 10th day submissions
  2. Select the second option if you have previously uploaded your school's existing SA-SAMS database (which contains other information that is not currently facilitated in d6+)
  3. Once the application is done running, the file will be downloaded and found in the downloads folder.
  4. Unzip it and then you can open it on SA-SAMS.

Deploy “Principal Report Database”.

The “Lurits Status Stats” tab (once all errors were corrected) and click the “Deploy Database” button so the report will print.
This will only be successful if all buttons on all tabs were already “ticked” and “Approved”. If so, sign and stamp the automatically printed “Principal Deployment Report” printed to your DEFAULT PRINTER. Be sure to inspect totals on the printed report and see if it makes sense please!. Click the “Main Menu” button to return to SA-SAMS and then click the “Exit” button in the bottom left corner.
Should you revisit this procedure, deploy the database again. We have learnt that one should delete the folders previously created in c:\ExporData\LuritsData first, then approve all buttons on all tabs again (changing status 3 = Deployed to 2 = Approved) before deploying the database and printing the principal deployment report again on the same day on the first tab.
When you export using the uploaded database and you do not find the additional information you added onto the database after a new Patch, Click on the link as indicated below to download the Original database then open it on SA-SAMS to Patch it then upload it again for your export.


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