The Final Decisions module is the central hub for year-end academic results. It aggregates data from the entire academic year to calculate a final Promotion Mark (Pass or Retain) based on linked Template or Subject-Specific Formulas, and dynamically recalculates verdicts in real time as marks are captured or modified.

My School > Curriculum > Promotion Requirement > Final Decisions

How do I view Final Decisions?

1. Select the Year, Grade, Curriculum and Formula Type (e.g. Promotion Mark).

2. The grid shows: Concession (special rules applied), Calculated Decision (automated verdict) and Moderated Result (manual override, greyed out if unchanged).

3. Hover over the info icon (i) next to a learner’s name to see subject marks. Hover over the Calculated Decision to see the specific criteria met or failed.

How do I moderate marks and decisions?

1. Double-click a learner’s row or select them and click Moderate the selected learner.

2. Marks tab: Double-click a subject row, enter an adjusted mark and a Reason, then click Save. The Calculated Decision cell turns green to indicate moderated marks.

3. Decision tab: Select a Concession (if applicable), choose the new Verdict (Promoted or Retained), enter mandatory reasons in both English and Afrikaans, select the Authorising Person and click Save. The Moderated Decision cell turns red to indicate a manual override.

How do I use bulk actions?

• Recalculate: Refresh all automated results across the grade. Moderated marks (green) are preserved but the logic re-runs against them.

• Promote All: Override every Retained result with Promoted.

• Use calculated decision for all: Clear all manual moderations (red cells) and return strictly to system logic.

How do I capture final year-end marks (e.g. Grade 12 NSC)?

1. Click on a learner’s name (requires View and Enter rights).

2. Enter Marks: Select a Term and a Subject.

3. Click the Plus (+) sign at the appropriate level (Subject, Task or Assessment).

4. Enter the Raw Mark and Out Of. The system automatically updates the percentage and subject levels.

5. Click Save Changes.

Frequently asked questions

Why is a grade missing from the dropdown?

The grade was set to No Calculation in the Decision Guidelines module. Grades without automated logic must be promoted manually at My School  >  System  >  Curriculum  >  Year end Preparation.

Why can’t the system calculate a result for a learner?

A task will appear on the My Home > Tasks dashboard. This usually indicates missing marks in mandatory subjects or an incomplete formula setup. The system cannot produce a legal verdict on an incomplete dataset.