The Journals function in d6 Finance allows authorised users to manually post entries directly between General Ledger accounts and Projects. It is used to make corrections, reverse incorrect postings, reallocate costs, or record any financial transaction that cannot be processed through the standard Cashbook module.

Finances > General Ledger:  Journals

All journal entries must balance — total debits must equal total credits — before they can be posted. Once posted, a journal is permanent and cannot be deleted.

How do I create a journal?

• Click Create a Journal, select the date and enter a Description.

• Under Journal Items, select the GL account or Project, enter a line description, enter the amount and select Debit or Credit.

• Click Add Line to add more lines (the system pre-fills the balancing amount and direction). To remove a line, tick its checkbox and click Remove Lines.

• Once all lines are captured and the journal balances, click Continue. The journal is created with a Created status and must still be posted.

How do I find, preview or edit a journal?

• Under Choose Journals For, select the date period and journal type. Select the specific journal from the list.

• Click on the i icon next to the Journal, and then on Preview to open a printable PDF.

How do I post a journal?

• Select Created under Choose Journals to filter unposted journals, select the journal and click Post Journal. Confirm with Yes.

How do I reverse a journal?

• Select Posted under Choose Journals, select the journal and click Reverse Journal. The reversal is created with Created status and must be posted separately before it takes effect.
  

• Once reversed, you will see the reversal under Created status, click on the reversal, and then on Post Journal, to successfully reverse the Journal.

Frequently asked questions

Why can’t I post a journal?

The journal will not post unless total debits equal total credits. Check that all lines are correctly entered and the journal is balanced. Also confirm the financial period is not locked.

Can I post a journal directly to a bank or control account?

No. Journals cannot be posted directly to any Control Account, Bank Account or GL account linked to a Payment Option. These are managed through their respective sub-ledger modules to maintain system integrity.