The Journals function in d6 Finance allows authorised users to manually post entries directly between General Ledger accounts and Projects. This is used to make corrections, reverse incorrect postings, reallocate costs, or record any financial transaction that cannot be processed through the standard Cashbook module. All journal entries must balance before they can be posted.

Finances > General Ledger > Journals

How to create a journal

• Click Add Journal. Select the date and enter a Description (compulsory).

• Under Journal Items, select the GL account or Project, enter a line description, the amount, and whether to Debit or Credit.

• Click Add Line for additional lines. Once balanced, click Continue. The journal is created with a Created status and must still be posted.

How to post or delete a journal

• To post: Select the journal under Created, click Post Journal, and confirm.

• To delete: Only Created journals can be deleted. Select it, click Delete, and confirm.

How to reverse a journal

• Select the posted journal, click Reverse Journal, and confirm. The reversal is created with a Created status — go back and post it to take effect.

Restrictions to be aware of

• Total debits must equal total credits before a journal can be posted.

• No posting to Control, Bank, or Payment Option accounts.

• Posted journals cannot be deleted — use a reversal journal.

• Journals cannot be posted to a locked financial period.

Frequently asked questions

Why can't I post my journal?

The journal must balance — total debits must equal total credits. The balance indicator turns green when balanced.

I posted a journal by mistake — how do I fix it?

Select the posted journal, click Reverse Journal, confirm, then post the newly created reversal journal.