How to generate a grade list
The Grade List report generates a list of all learners per grade. Lists can be filtered by gender and tuition language, making this useful for schools with more than one language of instruction. This article explains how to configure and generate the report.
Reports > Learners > Learner Reports: Grade List
How do I generate a grade list?
Best practice: Ensure all new learner information is entered and all left learners have their status updated before generating the grade list.
Choose whether to generate the report for All learners, Boys only, or Girls only.
Select the date.
Select how learner names should appear on the report (Print names).
Select how you would like the list to be sorted (Sort names).
Select the preferred name format (Name format).
Select the grade(s) on the left-hand side and click >> to allocate them.
Click Preview to generate the report as a PDF.
Frequently asked questions
Will the grade list be generated in alphabetical order?
Yes. Grade lists are generated in alphabetical order by default.
Can I generate the list for boys or girls only?
Yes. In step 1, select Boys only or Girls only to filter the list by gender before generating.
What happens if a left learner still appears on the grade list?
Check that the learner's status has been updated to Left in the system before generating the report. Learners whose status has not been updated will continue to appear on the list.
Can I generate lists for multiple grades at once?
Yes. Select all required grades on the left-hand side and click >> to move them all to the right before clicking Preview.
Last updated: March 2026 | Version 2.0
© Copyright d6 group (Pty) Ltd.
Related Articles
How to generate a Waiting Lists report
The Waiting Lists report displays information about learners enrolled for the next year as well as learners whose re-registrations have already been indicated. Reports > Learners > Learner Reports: Waiting Lists Best practice: Complete the ...
How to generate a Curriculum Data Report
The Curriculum Data Report provides a comprehensive view of the Learning Programme structure for a selected year and grade. It lists all preset and manually created components — including tasks and associated assessments — organised by subject. My ...
How to generate an admission or left register
The Admission/Left Register generates a list of learners admitted to or who have left the school, per grade, for a specific period. This article explains how to configure and generate the report. Reports > Learners > Learner Reports: Admission/Left ...
Waiting Lists Reports
A waiting list displays information for learners enrolled for the next year, as well as learners whose re-registrations have already been indicated. Complete the re-registration process before generating this report to ensure preliminary figures for ...
How to generate hostel lists
The Hostel Lists function generates a list of all learner names in a hostel on a single document. Various layout and content options can be selected when the list is generated. Reports > Learners > Learner Reports > Hostel Lists This function is only ...