Locking a term protects final marks and the curriculum structure from being changed by accident. This article explains what locking does, who can do it, how to lock and unlock a term, how to choose how marks show on the d6 Communicator App, and how to check who changed a mark. It is for school administrators and curriculum heads.

My School > System > Curriculum > Curriculum Setup > Learning Programmes

What does locking a term do?

• Whole term, per grade: You lock one term for one grade at a time. You cannot lock a single subject or class.

• Curriculum locked: Subjects, tasks and assessments for that grade and term can no longer be changed.

• Marks locked: All marks for that grade and term become read-only, for every subject.

• Banner: Anyone who opens marks for a locked term sees a banner saying the marks are locked.

Who can lock and unlock marks?

Any staff member with curriculum user rights on marks can lock and unlock a term.

How do I lock a term?

1. Navigate to My School > System > Curriculum > Curriculum Setup > Learning Programmes.

2. Find the row for the grade and term you want to lock. The Alias and Term columns show the year, term and grade, for example 2026/Term 1/Grade RR.

3. In the Marks Locked column, change the value for that row to Yes.

4. Click Accept Changes.

Lock each term once marks are final and before you export to SA-SAMS, so the export is clean.

How do I unlock a term to make a correction?

1. Navigate to My School > System > Curriculum > Curriculum Setup > Learning Programmes.

2. Find the row for the grade and term.

3. In the Marks Locked column, change the value to No.

4. Click Accept Changes.

5. Make your correction, then lock the term again.

How do I choose how marks show on the d6 Communicator App?

Two columns on the same Learning Programmes screen control what parents see in the d6 Communicator App:

• Marks Format: Sets how marks are shown on the app for that grade and term, for example as a percentage.

• d6 App mark release date: Sets the date from which marks become visible on the app. If it is left blank, marks stay hidden.

To change either one, update the value in that row and click Accept Changes.

How do I see who changed a mark?

Use the Marks Log under My School > System > Curriculum > Curriculum Setup > Marks Log. It shows every mark captured, updated or removed, which staff member did it and when.

How do I delete captured marks?

There is no function to delete all marks for a whole term at once. The term must be unlocked first.

• Marks per Group: Delete marks in bulk per grade, per subject and per task or assessment, under My School > People: Learners > Learner Marks > Marks per Group.

• Marks per Learner: Delete marks for one specific learner, under My School > People: Learners > Learner Marks > Marks per Learner.

Frequently asked questions

How do I unlock marks security?

Go to My School > System > Curriculum > Curriculum Setup > Learning Programmes, change Marks Locked to No for the grade and term, and click Accept Changes. You need curriculum user rights on marks to do this.

I need to open Term 3 marks for Grade 11 English Home Language. How?

Unlock Term 3 for Grade 11. This reopens every subject in that grade and term, not just English, so lock it again as soon as the correction is done.

Why can't a teacher edit their marks?

If they see a banner saying the marks are locked, the term is locked for that grade. Ask someone with curriculum user rights on marks to unlock it.

Can I delete all marks for Term 1 and Term 2 at once?

No. There is no bulk delete for a whole term. Unlock the term, then delete marks per grade, subject and task or assessment under Marks per Group, or for one learner under Marks per Learner.

Can I change a subject or assessment after locking the term?

No. Locking freezes the curriculum structure for that grade and term. Unlock the term first, make the change, then lock it again.

Why are marks not showing on the d6 Communicator App?

Check the d6 App mark release date for that grade and term on the Learning Programmes screen. If it is blank or in the future, parents cannot see the marks yet.