The Whereabouts function links absenteeism and discipline. It allows you to capture valid reasons for a learner's absence while simultaneously updating their Code of Conduct records where the reason is disciplinary (e.g. truancy or unexcused lateness).
My School > People > Learners > Attendance: Whereabouts
Tip: To manage late-comers, you may need specific user rights. If you cannot enter late entries, ask your Superuser to grant you View-and-Change rights for 3.2 Learner Discipline.
Use the calendar icon or blue navigation arrows to select the correct date.
Group learners as preferred and double-click the learner's row to open their record.
Select a reason from the dropdown to categorise the absence.
Add a comment for specific details.
Choose whether to notify parents via SMS (pre-configured contact details are used).
Use the shortcut picture buttons next to a learner's name to quickly log common statuses like Absent or Late.
Click the magnifying glass icon next to the learner's name.
Tick Arrived Late — this automatically cancels the Absent status and prompts for arrival time and reason.
The system defaults to the current time but can be manually adjusted.
Select the specific periods the learner missed.
Choose the reason (e.g. medical appointment, truancy).
If the curriculum is fully configured, select the specific subject missed from the dropdown.
Staff with School Administration rights can customise reasons at My School > System > General > Databases: Whereabouts setup.
Yes. If the selected reason is linked to your Code of Conduct (e.g. "Unexplained Lateness"), the system updates both the attendance data and the discipline module simultaneously.
Last updated: March 2026 | Version 3.0