Set up Learning Programme

Set up Learning Programme



Learning Programme Setup

Overview

The Learning Programme defines the academic structure for each grade and term. It determines which subjects, components, and assessments are offered and establishes the weighting for marks calculation. The system is pre-loaded with CAPS-aligned subjects and components; however, schools must configure the specific requirements for their curriculum delivery each academic year.

My School > Curriculum > Curriculum Setup:  Setup Learning Programme

Purpose of Feature

The Learning Programme setup serves as the foundation for all academic data. It ensures that:

  • Learner marks are captured against the correct assessments.

  • Weightings are applied accurately for term reports and year-end promotions.

  • Data remains compliant with Department of Education (CAPS) or independent school requirements.

Step-by-Step Instructions

Initial Selection

  1. Select the Year, Grade, and Term.

Step 1: Choose Subjects

  1. Select the subjects offered for the specific grade from the left-hand column.

  2. Use the Right Arrow button to move selected subjects to the allocated column.

  3. Click Submit to save.

Step 2: Setup Subjects (Weightings)

  1. Define the weightings for SBA, Practical, and Examination for each subject.

  2. Ensure the total weight across these categories equals 100%.

  3. For Foundation Phase, weights are typically set to SBA 100%. For Intersen/Senior phases, weights fluctuate between terms (e.g., Term 4 may include a 25% Exam weight).

  4. Click Accept Changes.

Step 3: Choose Components (LO / Tasks)

  1. Select a Subject from the dropdown menu.

  2. Select the applicable Preset

  3. Select the required components (e.g., Geography and History for Social Sciences) from the left column.

  4. Use the Right Arrow to allocate them.

  5. Click Submit.

Step 4: Setup LO/Tasks

  1. If you use the preset option, the system automatically distributes weights equally across selected components.

  2. To adjust, double-click the Weight field and enter the manual percentage (e.g., 50/50).

  3. Click Accept Changes.

Step 5: Choose Assessments

  1. Select the Subject and the specific LO/Task (if applicable).

  2. Select the specific assessments/tasks from the left column.

  3. Use the Right Arrow to allocate.

  4. Click Submit.

Step 6: Setup Assessments

  1. Enter the Mark Out Of for each assessment. This value determines the maximum score possible during mark capture.

  2. Distribute the weight of the assessments to ensure the total equals 100% for that component/subject.

  3. Click Accept Changes.

  4. Confirm the action by clicking OK on the system prompt.

System Behaviour

  • Preset Curriculum: If using the Preset Curriculum option in Step 1, the system automatically populates Steps 2 through 6 based on CAPS requirements. Manual overrides are permitted but will disable the use of Preset Promotion Formulas.

  • Formula Synchronisation: If a task is removed in Step 3 that is currently linked to a Promotion, Year Mark, or Merit Mark formula, the system will automatically remove that task from the formula. Formulas must be manually updated to reflect the change.

  • Calculated Totals: The system validates that weightings equal 100% to ensure mathematical accuracy in reporting.

Restrictions & Reasons

  • Locked Assessments: The "Mark Out Of" field in Step 6 cannot be edited if learner marks have already been captured for that assessment.

    • Reason: Changing the maximum mark after data entry would invalidate existing percentages and compromise the integrity of the academic record. All captured marks for that task must be deleted before the structure can be modified.

  • Sequential Setup: Steps must be completed in order (1 through 6).

    • Reason: There is a parent-child dependency between subjects, components, and assessments. An assessment cannot exist in the system without being linked to a parent subject or component.

  • Subject Creation: Users cannot create new Subjects independently.

    • Reason: Subjects require specific LURITS/SA-SAMS codes for departmental reporting. New subject requests must be directed to support@d6plus.co.za with the Subject Name, Grade, and LURITS number.



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