The Learner Timetables module allows staff to view, print, and electronically distribute individual schedules to learners and parents. This feature is dependent on a completed schedule being successfully built and uploaded via the Timetabler module.
My School > Learners > Timetables
The central distribution of timetables ensures that learners and parents have real-time access to accurate scheduling. By linking the Timetabler data to the communication module, schools can eliminate manual distribution and ensure that subject changes are reflected in the schedules immediately.
Select the Period: Use the dropdown menus to select the relevant Year and Term of the uploaded timetable.
Filter by Group: Select the correct Grade and Register Class.
Language Selection: Choose between Learner's tuition language, English, or Afrikaans to determine the display language of the subjects.
Display: Click on a learner’s name to view their schedule.
Printing: Use the Print button at the bottom of the individual schedule to generate a hard copy or PDF.
Select Recipients: Use the checkboxes to select individual learners, or select an entire Grade/Class for bulk distribution.
Email Configuration: Click the Email button.
Target Audience: Choose to send to Learners, Parents, or both.
Note: Ensure contact details are captured accurately in the Learner Overview for successful delivery.
Template Customization: You can modify the accompanying email body to include school branding or specific term instructions before sending.
Data Dependency: This module is a display and distribution tool. It does not allow for the editing of lessons or periods. All structural changes to the schedule must be performed in the Timetabler module and re-uploaded.
Excel Export Logic: The Excel button in this module will only export a list of learner names and their basic details. It cannot export the actual grid-style timetable data to Excel.
Communication Logs: Sent emails are logged against the learner's profile, providing an audit trail of schedule distribution.
Communication Rights: Staff members can only send timetables if they have been assigned Communication Rights by the Administrator. This prevents unauthorized mass-mailing from the system.
Tuition Language Alignment: The language filter ensures that subject names align with the learner’s specific curriculum requirements, preventing confusion in dual-medium schools.
Upload Requirements: Timetables will not appear if the school has not finalized the "Publish" or "Upload" step within the Timetabler module for the active term.