My School > Learners > Learner Overview

• • Biographical Information: Core details about the learner.

  • Parents & Guardians: Contact and account information.

  • Conduct: A summary of their disciplinary record.

  • Academics: A snapshot of their current performance.

  • Attendance: Their presence and absence history.

  • Notes & Documents: Important attachments and internal communications.

  d6 Tip: To ensure privacy and security, specific tabs are visible based on your user rights. If you are missing a tab you need, please reach out to your school's Superuser or Administrator to update your permissions.

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  Searching for a Learner

  Finding a learner is quick and intuitive:

  • Learner Search: Type at least 3 characters (first name, surname, family code, nickname, or admission number) into the search block.

  • Automatic Filtering: The system filters results as you type.
    

  • Learner Status:  Choose a learner status to include in the search

  • Start Over: If you need to search again, click the "Reset" button to clear your criteria.

  • Print Data: Wherever you see the Print button, you can print the displayed information directly to PDF for your own reporting needs.

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  • Understanding the Tabs

    1. Learner Tab

    This is your primary starting point for all biographical data
    . Within this section, you will find four sub-tabs to help you categorise information: Personal, School, Medical, and Other.

    • To Edit: Click the "Edit Learner" button at the top of the screen
      . This will guide you through a simple, user-friendly 6-step process to update the learner's records.

    • To Print: Click the "Print" button at the bottom of the page

    • d6 Tip: If a document does not appear after you click print, it is often due to a browser pop-up blocker. Simply allow pop-ups for the d6 platform to view your file.

    2. Parents Tab

    This tab is where you manage the vital details of the people supporting the learner at home
    . To keep things organised, you will see three sub-tabs: Parent/Guardian 1, Parent/Guardian 2, and Accountable Person.

    • To Edit: Click the "Edit Parent/Guardian" button
      . This will open a new tab where you can update contact details or family information without losing your place in the Learner Overview.

    • To Print: Click the "Print" button at the bottom of the page to generate a hard copy of the family and contact records.

    Print: Use the "Print" button at the top of the page to generate a hard copy of the family details.

  3. Conduct Tab

  This tab offers a summary of the learner's disciplinary history.

  • Read-Only: You can view the summary here, but changes must be made under My School > Learners > Learners:  Discipline.

  • Discipline Report: Click the "Generate  Report" button, confirm the information, and click "Preview" then "Print" to generate the document.
    

  4. Academics Tab

  A snapshot of the learner's academic progress.

  • Read-Only: To edit marks or subjects, please visit the Marks section under My School > Learners  > Learner Marks:  Marks per Learner.

  • Reports: To print a learner’s report, click the "Generate Report" button, confirm the details, and click "Generate Reports".

  • d6 Tip: Please note that any promotion marks shown during the year are preliminary calculations and may change as the year progresses.

  5. Attendance Tab

  A clear view of the learner's presence at school.

  • Historical Data: Absentee days from a previous years appear on top.

  • Changes: To update absenteeism, please use the Absentees function under My School > Learners > Learners: Absentees.

  • Reporting: Click "Generate Report" to preview and print a detailed attendance history.

  6. Notes & Documents Tabs

  Keep your communication and files organised.

  • Search Notes: Find specific entries by typing at least 3 characters.

  • Add Note: Click "Add Note", enter your text, and choose between a Public Note (visible to all with access) or a Private Note (restricted to specific users).
    

  • Upload Documents: Click "Choose File" in the documents tab to browse and attach external files directly to the learner's profile.
    
    
    

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  Frequently Asked Questions

  Why can I not see all the tabs? Visibility depends on the Learner Overview Rights assigned to you by your Administrator. If you are an Administrator, you can adjust these by going to My School > Staff > Staff, selecting the staff member, and updating the relevant fields under the "Edit" function.

  Why does the Code of Conduct display per year instead of per term? This is determined by your school’s unique setup.

  • To Change: Go to My School > General > General:  School Setup and look for the ‘Code of Conduct Information’ field.

  • Options: You can set accumulated totals to expire Monthly, Per Term, Bi-annually, Yearly or no Expiry

  • d6 Tip: We strongly recommend not changing these settings during an active school year, as it can disrupt your existing data.