The Learners module is the central administrative hub of the d6 school management solution. It facilitates the capture and management of learner demographics, medical data, parent/guardian contact information, and financial billing structures.

My School  >  People  >  Learners > Learners:  Learners

The 6-step enrolment process ensures data integrity across the system. Accurate data entry is a prerequisite for generating class lists, capturing marks, tracking attendance and performing Departmental exports (LURITS/CEMIS).

Step 1 — Family information

• After clicking on Register Learner, on Step 1: New Family: Select this if no other siblings are currently at the school.

• Existing Family: Search by family code or sibling name to link the new learner to an existing record, ensuring a unified billing account for the household.
  

Learner information

• Core identity: Enter names, ID numbers, ethnicity and home language. For SA citizens, the ID number is validated against the birth date and gender digits (7–10).

• Registration date: The day the application is processed. Admission date: The actual day the learner starts attending.

• LSEN weights: Default is 1.00. Adjust (up to 9.99) under the Education Disabilities block if the learner has special educational needs.

• Medical information: Select conditions from the global list or add new entries.

Step 3 — Billing configuration

Select the applicable Payment Options (e.g. Tuition Fees, Bus Fees). Compulsory fees are pre-selected. Optional fees must be moved to the Selected column using the arrows.

Steps 4 & 5 — Parent/guardian information

• Capture contact data for both parents. If Single Parent was selected in Step 2, select No other parent in Step 5.

• To add more than two guardians, use My School > Parents > Parents after saving.

Step 6 — Accountable person

Define the individual legally responsible for the account. Click Save Learner or Save Learner and Add Subjects.

How do I import multiple learners at once?

1. Navigate to Import Learners and download the Excel template. Do not change heading titles.

2. Use country codes (e.g. 27) without the “+” symbol.

3. Upload the file and check the Imported Data tab for highlighted errors.

Frequently asked questions

Why can’t I change the family code after saving?

Family codes are locked after saving to protect historical financial records. Use the Re-admit or Transfer workflow from the Learner Overview screen to change a family code.

Why is the learner not appearing in class lists or marks?

Check that ethnicity, gender and all mandatory fields are complete, and that the learner is assigned to a register class. Learners with incomplete records will not appear in class lists or marks modules.

What does the LSEN weight field mean?

The LSEN weight affects school-wide Departmental reporting ratios. The default is 1.00. Only adjust this if the learner has a verified special educational need supported by an official medical assessment (maximum 9.99).