Learning Outcomes / Tasks

Overview

Learning Outcomes (LOs) or Tasks represent the specific components that make up a subject’s assessment structure. For South African public schools, these are pre-loaded based on CAPS requirements. This module allows administrators to create or modify these components to suit specific school requirements or updated Department of Education (DOE) mandates.

Navigation Path

My School > Curriculum > Databases: Learning Outcome/Tasks

Purpose of Feature

The Learning Outcomes/Tasks module ensures that:

• Subjects are broken down into the correct academic components (e.g., "Creative Writing" and "Language in Context" for English).

• Assessments are correctly categorised for weightings and reporting.

• The system remains compliant with official DOE task naming and coding conventions.

Step-by-Step Instructions

1. Viewing and Filtering Tasks

1. Select the Curriculum, Grade, and Subject from the filters.

2. If using a Preset Curriculum, ensure the correct CAPS year is selected.

3. The Usage column identifies which year and term(s) a specific task is currently linked to. Use this to ensure you do not inadvertently edit a component used across multiple terms.

4. Toggle the status filters to view Active, Inactive, or Deleted items.

2. Adding a New Learning Outcome/Task

1. Click the Add New button above the data grid. The Curriculum, Grade, and Subject fields will auto-populate based on your current filters.

2. Name: Enter the name of the task in both English and Afrikaans.

3. Code: Enter a unique code for the task in both languages.

4. Official DOE: Select the checkbox if this is a mandatory Department of Education component.

5. Ordering: Enter a numerical value to determine the display sequence on reports.

6. Click Submit.

3. Editing an Existing Learning Outcome/Task

1. Locate the task in the data grid and click on it to open the editable fields.

2. Modify the Name, Code, or Ordering as required.

3. Click Accept Changes.

System Behaviour

• Data Hierarchy: Learning Outcomes/Tasks act as the middle tier in the academic structure, sitting between the Subject and the individual Assessments.

• Availability: Once a task is created or modified here, it becomes available for selection in Step 3 of the Learning Programme Setup.

• Automatic Formatting: The system uses the "Ordering" field to sort tasks on mark sheets and report cards. If no ordering is specified, the system defaults to alphabetical sorting.

Restrictions & Reasons

• Preset Protection: While users can edit tasks within a CAPS preset, doing so may cause a mismatch with Preset Promotion Formulas.

• Reason: Promotion formulas look for specific task names and codes. If these are changed, the formula may fail to calculate correctly at the end of the year.

• Usage Dependency: A task cannot be deleted if it is currently being used in an active Learning Program.

• Reason: Deleting a task that has captured marks or assigned assessments would result in orphaned data and corrupted academic reports. You must first remove the task from the Learning Programme setup.

• Official DOE Status: The "Official DOE" flag should only be used for components that align with SA-SAMS requirements.

• Reason: Incorrectly flagging manual/internal tasks as "Official" can cause validation errors during departmental data exports.