The Copy Learning Programme feature allows schools to duplicate existing curriculum structures — including subjects, assessments, weightings and learner allocations — from one term to another or from one academic year to the next. This significantly reduces manual data entry and ensures consistency across periods.

My School > Curriculum > Curriculum Setup > Copy Learning Programmes

Step 1 — Create target Learning Programmes first

Before copying, the destination term or year must exist in the system.

1. Navigate to My School > Curriculum > Curriculum Setup > Learning Programmes and click Add New.

2. Select the Year and Grade. Select the Terms on the left and throw over to the Right. Then select Scale Set, Curriculum. For CAPS schools select the relevant CAPS [Year] preset; for non-CAPS schools select No Preset.

3. Click Submit. Repeat for all required grades.

How do I copy from term to term?

Use this to move setup data within the same academic year. Under Copy Learning Programmes:

1. Select Copy Method - Term to Term

2. Under Source: Select the Year and Grade to copy.
   

3. Choose the Learning Programmes (Term copying from) and the Learning program to be copied to (copying to next Term).

4. Tick the data items to copy (see the reference list below).

5. Click Copy.
   

6. Repeat for all Terms and all grades

How do I copy from year to year (year-end rollover)?

Use this after a database rollover to populate the new academic year. Under Copy Learning Programmes:

1. Select Copy Method - Year to Year

2. In the Year to Year: From Year section (green), select the previous year and grade.
   

3. In the To Year section (red), select the new academic year.

4. Tick the items to migrate (e.g. Assessments, Formulas, Subject Choices).

5. Click Copy.
   

6. Repeat for all grades.

What does each copy option transfer?

• Copy Subjects: Copies subjects and their weightings (Steps 1 & 2 of Learning Programme Setup).

• Copy Tasks/Components: Copies tasks and component weightings (Steps 3 & 4).

• Copy Assessments: Copies assessments and their Mark Out Of values (Steps 5 & 6).

• Copy Learner Subject Choices: Maps learner subjects from source to target. For year-to-year copies, maps Term 4 subjects to the new grade’s equivalent subjects.

• Copy Subject Groups: Copies group names (e.g. 10A, 10B) but not learners, unless Copy Class Grouping is also selected.

• Copy Capturing Rights: Carries over teacher mark-entry permissions to the new period.

• Copy Formulas: Copies year-end and promotion formulas to the next year.

Frequently asked questions

Should CAPS schools use the year-to-year copy for curriculum structures?

Generally no. CAPS requirements and SA-SAMS codes often change annually. Schools should wait for the new year’s CAPS Preset to be released by d6 to ensure statutory compliance, then use that to set up the new year’s structure.

Why is a term or year not appearing as a copy target?

Once a copy is performed to a target, that period is no longer available as a destination to prevent accidental overwriting. If you have already started setting up a learning programme manually in a future term, that term will also not appear as a copy target.