The Learner Leave module distinguishes between standard absenteeism and instances where a learner is officially excused or not expected to be on the school premises. This ensures that attendance statistics remain accurate for departmental reporting and school-sanctioned events.
My School > Learners > Attendance: Learner Leave
To record specific leave categories—such as remote attendance, school activities, or timetable rotations—that should not negatively impact a learner’s attendance percentage.
Use the Learner Search block to locate the specific learner.
Click Add New.
Select Type: Choose from types such as Pregnancy, Remote Attendance, No School (Regulations), or Not Attending as per Timetable.
Date Range: Select the From and To dates.
Comments: Add context if necessary and click Save.
Use this for school-wide events or specific groups (e.g., a sport team traveling).
Filter Group: Select the Grade, Register Class, or a predefined Sport Team.
Apply Specifics: You can further refine the selection by gender or surname prefix.
Set Leave Details: Select the leave type, dates, and optional comments.
Action: Click Save to allocate to the group, or Remove to clear leave for the selected parameters if an error occurred.
Set the filters (Grade, Class, Dates, or Leave Type).
The system generates a list of all learners currently or previously on leave for review or administrative tracking.
Absence Module Integration: On the Absentee screen, learners on leave are marked with a green umbrella icon. The system blocks users from capturing a standard "absent" record for these dates to prevent double-entry.
Whereabouts Integration: Learners on leave appear in pink in the Whereabouts module.
Register Visualization: On printed or digital Attendance Registers, learners on leave are greyed out for the duration of their leave.
Audit Icons: A blue umbrella icon next to a learner's name on the main Learner screen indicates active leave status.
Calculation Logic: Most leave types are subtracted from "possible attendance" (the learner is not marked absent because they aren't expected to be there). However, Pregnancy Leave is technically treated as absenteeism and will contribute to total absent days.
Customization: Standard absentee reasons cannot be used as leave types. Custom leave types must be configured under My School > General > Absent Reasons > Learners Leave Type.
Data Integrity: Leave must be captured to prevent "False Absentees" on DOE reports, ensuring the school remains compliant with official attendance policies.