LEARNER LEAVE

LEARNER LEAVE


My School > Learners > Attendance:  Learner Leave

This feature allows you to manage learner leave for specific circumstances, such as pregnancy, remote attendance, or school-sanctioned events. It ensures that your records reflect the difference between a learner being "absent" and a learner simply "not being expected at school"

How to Manage Learner Leave

You can manage leave for an individual or a group by choosing the appropriate tab:

1. Individual Learners (Learners Tab)

    1. Learner Search:  Type in the learner's details to enter leave for a specific learner
    2. Add new:  Click here if to add leave for this specific learner
    3. Leave Types: You can choose from Pregnancy, Remote Attendance, No School (Regulations), or Not Attending as per Timetable
    4. Dates & Comments: Select your "From" and "To" dates and add a supportive comment if needed
d6 Tip: Pregnancy Leave is treated as absenteeism. However, the other options are subtracted from "possible attendance," meaning the learner isn't counted as absent because they aren't expected to be there.

2. Viewing History (All Leave Tab)

    1. Use this tab to view lists of previously allocated leave.
    2. You can filter by grade, register class, date range, Sport teams or leave type to maintain a clear overview of student movements.

3. Bulk Actions (Bulk Add/Remove Tab)

This is a great time-saver for school events or rotating schedules:
    1. Allocate: Select the grade, Register class, and leave type to apply to the whole group at once.
    2. Customise: You can even filter by gender or surname letters if needed.
d6 Tip: To simplify bulk leave, consider setting up groups as "Sports Teams" under My School >  General > School Activities:  Sports Teams. This allows you to allocate leave to an entire group (like "Group A") without selecting names individually.

Integration Across d6

The Learner Leave function is fully integrated with other modules to prevent data errors:

  • Absentees: A green umbrella icon will appear next to a learner on leave. You will be unable to mark them absent for those dates, preventing accidental double-entry.

  • Whereabouts: Learners on leave will appear in pink

  • Learner Overview: You can quickly view all leave details under the Attendance tab

Learner Leave on Reports

Your reports will accurately reflect these statuses to ensure your school remains compliant and knowledgeable:

  • Absentee Reports: Includes both absences and leave for a complete picture.

  • Attendance Totals: Leave is automatically included in the totals for actual attendance.

  • Attendance Registers: Learners on leave are conveniently greyed out on the specific dates they are away


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