The Learner Leave module distinguishes between standard absenteeism and instances where a learner is officially excused or not expected on the school premises, ensuring attendance statistics remain accurate for departmental reporting.

My School > People > Learners > Learners > Attendance > Learner Leave

How do I capture leave for an individual learner? (Learners tab)

1. Use the Learner Search block to locate the learner and click Add New.

2. Select the Type (e.g., Pregnancy, Remote Attendance, No School (Regulations), Not Attending as per Timetable).

3. Select the From and To dates, add comments if needed, and click Save.

How do I apply leave to a group? (Bulk Add/Remove tab)

1. Select the Grade, Register Class, or predefined Sport Team. Refine by gender or surname prefix if needed.

2. Select the leave type, dates, and optional comments.

3. Click Save to allocate, or Remove to clear leave for the selected parameters.

How do I view all leave records? (All Leave tab)

Set filters (Grade, Class, Dates, or Leave Type). The system generates a list of all learners currently or previously on leave.

Frequently asked questions

How does leave affect attendance statistics?

Most leave types are subtracted from “possible attendance,” so the learner is not marked absent. The exception is Pregnancy Leave, which is treated as absenteeism and contributes to total absent days. On the Absentee screen, learners on leave show a green umbrella icon, and the system blocks a standard absent entry for those dates.

How do I add a custom leave type?

Custom leave types are configured at My School > System > General > Databases > Absent Reasons > Learners Leave Type. Standard absentee reasons cannot be used as leave types.