The Import LURITS Files function allows schools to import XML feedback files from the Department of Education to update learner and educator LURITS numbers in d6+.

My School > d6 Initiatives  >  Compliance > Compliance:  Import LURITS Files

• Important: LURITS files must be imported in d6+, not in SA-SAMS.

• If the Import LURITS Files icon is not visible, email d6 support to activate it for your school. Log out and back in after activation.

• The Department can only generate LURITS feedback files for schools that submit their SA-SAMS database regularly as required by policy.

What are LURITS numbers?

LURITS numbers are unique learner and educator tracking numbers assigned by the national database. The only way to obtain them in bulk is to submit the deployed SA-SAMS database regularly to the district office so the Department can submit it to LURITS on the school's behalf. XML feedback files are then returned to the school for import.

• LURITS numbers must contain exactly 9 digits. Verify and correct or remove any that are shorter or longer.

• Numbers with a ‘9’ as the second digit are temporary. Do not remove them unless they appear as Error 16 — Learner number does not exist on LURITS National Database. LURITS will assign permanent numbers automatically.

• LURITS numbers can also be captured individually per learner profile.

How do I import LURITS files?

1. Unzip the compressed file from the Department into a folder. It will contain multiple .TXT and .XML files.

2. Import only the .XML files — there is no need to import the .TXT files. Import each file individually in the logical date sequence shown in the file name.

3. Import all of the following file types: Tx4, Tx5, Tx7, Tx9, Tx12, Tx13, Tx14, and Tx16. If EMIS sends more than one of any Tx file, import all of them — even if the first imports zero records, the next file may contain the updates.

4. After importing, the screen will display the last imported files, dates, times, and any error feedback.

5. Use the Print option to generate a report of all imported files and errors. Keep this as proof of import in the school EMIS file. It can also be used to complete the DBE Excel LURITS Template if required by your district.

6. Go back to My School > d6 Initiatives  >  Compliance > Compliance:  Outstanding Compliance Tasks to check how many learners remain without LURITS numbers after the import.

What do the feedback file types update?

• Tx4 — Learner Registration: First time, without LURITS numbers

• Tx5 — Learner Registration: Transfer-in, with LURITS numbers

• Tx7 — Learner Maintenance: Biographical updates

• Tx9 — Learner Maintenance: Transfer-out

• Tx12 — Learner Maintenance: Promotion

• Tx13 — Educator Registration

• Tx14 — Educator Maintenance: Update

• Tx16 — Educator Maintenance: Leaving school

What do the LURITS error codes mean?

• Error 1 — Record not found: The LURITS number may be incorrectly captured. Check and correct it, and verify the learner's ID number.

• Error 2 — Duplicate record found: Identify the correct learner and remove the LURITS number from the incorrect duplicate.

• Error 3 — Provisional transfer-out record found: The new learner has not yet been assigned a LURITS number.

• Error 4 — Possible duplicate learners found: Learner data appears to be a duplicate (common with twins).

• Error 5 — Learner registered in another province: The previous school in the other province must first report the learner as Archived or Left in SA-SAMS.

• Error 6 — Schema structure did not validate: An error exists in the SA-SAMS files submitted to the Department. Check for a .TXT file with the same name for more detail.

• Error 7 — EMIS number does not exist: The school's EMIS number may be incorrect. Verify it. If shorter than 9 digits, delete it so LURITS can assign a new one.

• Error 8 — LURITS school status is invalid: The Department has changed the school status. Contact your district office.

• Error 10 — Other: Contact support@d6plus.co.za to escalate for investigation.

• Error 16 — Learner number does not exist on LURITS National Database: Remove the incorrect LURITS number from the learner profile and resubmit without a number so LURITS can assign a new one.

• If required, complete the DBE Excel LURITS Template, sign, stamp, and return to your district office.

Frequently asked questions

Why did only some LURITS numbers update after importing?

Due to delays in receiving feedback files from the Department, some files may be outdated and the records in d6+ may have changed since they were submitted to LURITS. Future feedback files will address remaining outstanding records.

The Identifiers icon is red in the Valistractor. Does this affect my compliance score?

No. The red indicator does not affect the overall result percentage. Schools have typically received LURITS feedback files only once a year in recent years. This is an acceptable outcome and can be cited if the provincial EMIS Department raises a quality report finding.