This article explains what assets are, how to add and manage them, how pricing and duration types work, and what controls whether an asset appears on your Sponsor Portal.
Assets
An asset is a sponsorship opportunity your school can offer. Your asset list is your school's sponsorship menu - billboards and signage, jersey and kit branding, event naming rights, programme advertising, PA announcements, digital screens, newsletter adverts.
Go to Assets and click + Add Asset. Only the name is required.
| Field | What it is for |
|---|---|
| Name | Required. What you call it internally and on the portal |
| Description | Public. Shown to sponsors on the portal - write it for them, not for you |
| Notes | Internal only. Never shown to sponsors. Use for where the banner is stored, who to call about installation, anything you would not print |
| Type | What kind of thing it is - Billboards, Signage, Digital, Apparel |
| Category | How you group it - Advertising, Event, Top Sponsor. An asset can have several |
| Price | In Rands. Can be left blank |
| Duration type | How the price is charged. See below - this one matters |
| Total units | How many you have to sell. Defaults to 1 |
| Image | Upload a photo, or paste a URL. Shown on the portal |
| Listed on Portal | Whether sponsors can see it publicly |
Adding a lot at once? Use Onboard / Import rather than typing them in. It reads CSV and Excel files, suggests which of your columns match which fields, and tidies up currency and date formats.
Duration type tells Altivo how your price should be charged, and it drives the value suggested on every allocation. Getting it wrong produces a number that is quietly wrong rather than obviously wrong.
| Duration type | Meaning | How the value is worked out |
|---|---|---|
| Per week | Price per 7-day week | Price x (days / 7) |
| Per month | Price per calendar month | Price x (days / 30.44) |
| Per year | Price per 365-day year | Price x (days / 365) |
| Once-off | One fixed price, whatever the dates | Price x units. Dates ignored |
| Per event | Price per occurrence | Price x units. Dates ignored |
A worked example. A billboard at R12,000 per year, allocated for three months, suggests about R3,000. The same billboard set to once-off would suggest the full R12,000 for those three months - plausible enough that nobody questions it, and wrong by R9,000.
The reverse mistake is louder. A R5,000 one-day event asset wrongly set to per year suggests about R14 for the day. Obviously wrong, so someone notices.
If you are unsure, per year is the safer guess for exactly that reason - its errors announce themselves.
If you leave duration type blank when importing a spreadsheet, Altivo fills it with per year and tells you how many rows it did that to, so nothing is discarded. Review those rows afterwards.
Unpriced (price blank) - no listed price, negotiated per deal. No value is suggested on allocations, and the asset will not appear on the portal
Free (price R0) - deliberately offered at no cost. The suggested value is always R0
Each asset has a total units count. On the Assets list you will see:
Quantity - how many you have in total
Unallocated - how many are still free to sell
Altivo will not let you allocate more units than are free for overlapping dates. Allocations that are Fulfilled, Expired or Cancelled release their units back; Pending and In Progress ones hold theirs.
The Unallocated column is worth scanning regularly - a high number is unsold inventory, which is revenue sitting idle.
All three must be true:
Listed on Portal is switched on
The price is above R0
At least one unit is still available
Write the description for sponsors - it is the text they read when deciding whether to enquire. Add an image too. A portal of unillustrated cards undersells what your school is offering.
The Sponsor Portal is available on the Excellence plan.
Existing allocations are holding them. Look at the allocations for that asset - any that are Pending or In Progress with dates overlapping today are counted. Mark finished ones as Fulfilled, or Cancelled if they are not going ahead, and the units come back.
Check the duration type first - it is the usual cause. Then check the price, and the start and end dates on the allocation. The calculation uses exact calendar days.
All three conditions must hold at once: Listed on Portal is on, the price is above R0, and a unit is free. An unpriced asset will never show.
Description is public - sponsors read it on the portal. Notes are internal and are never shown to anyone outside your school. Put storage locations, contractor details and internal reminders in Notes.
Yes. Categories are for your own grouping and filtering, and an asset can have several. Type is a single value.
That is the default Altivo applies when the column is blank, so no rows are lost. Review them and correct the ones that are really once-off or per-event - single events, printed items and anything that happens on one day.
It is hidden from your lists but the record is kept, so historical allocations still make sense. Delete is not available if allocations are actively using it.
Last updated: September 2026 | Version 3.0