The Marks Sheets module provides a suite of reporting tools to audit, verify, and export learner performance data. These reports are essential for ensuring that internal school marks align with Department of Basic Education (DBE/DOE) requirements and for providing transparent mark calculations to stakeholders.
Reports > Learners > Marks and Achievements: Marks Sheets
To generate structured data views of captured marks for various administrative needs, including:
Data Verification: Confirming that all required marks have been captured before report cards are generated.
Parental Transparency: Providing granular breakdowns of how a final mark was derived.
Compliance: Exporting data in formats compatible with official Departmental schedules.
Academic Review: Analyzing task averages and symbol distributions to monitor grade performance.
Used to identify missing data and audit the raw entry process.
Function: Shows marks per individual Task and Assessment.
Grouping: Can be sorted by Subject or Teacher.
System Logic: Displays learners with missing marks.
Note on Left Learners: Learners who left the school but remain linked to subjects will appear here. To exclude them from official DOE schedules, you must remove them from the specific Subject Group and Subject Choice for the active term.
Displays marks alongside their proportional weightings as defined in the Learning Programme.
Content Options:
Empty: Generates a blank grid for manual mark recording.
With Mark Out Of: Displays only raw "Out Of" scores; percentages are hidden.
With Weighted Marks: Displays raw scores and their calculated weighted percentages.
With Raw Marks: Displays all raw data and final calculated totals.
Features: Optionally include Task Averages and Symbol Spread (Distribution) at the top of the report.
A per-learner, per-subject breakdown of every assessment contribution.
Purpose: This is the primary tool for resolving parental queries regarding mark calculations. It provides a technical audit of how raw scores reached the final term total based on system weightings.
A consolidated view of final calculated subject marks per learner across an entire class or grade.
Designed specifically for integration with external Departmental systems.
Function: Exports term marks to Excel for easy copying into official DOE schedules.
Filters: Select by Subject Group, Register Class, or All Learners.
Real-time Integration: All reports pull directly from the Setup Learning Programme weightings. If weightings are changed in the setup, these reports update immediately.
Audit Trail: Discrepancies between raw marks and final percentages are usually due to weighting configurations in the Curriculum Setup.
Exporting: Reports can be exported to Excel only if the user has "May use Excel export function" rights assigned to their profile.
Locked Terms: Marks for finalized terms cannot be edited, though they can still be viewed and reported on to maintain historical accuracy.
Data Integrity: Left learners appear by default if they were active during any part of the term to ensure compliance with attendance-linked mark requirements.
Export Rights: Access to the "Working Marks Sheet" (Excel) is restricted to prevent unauthorized mass data extraction of sensitive academic records.