The Online Registrations function allows schools to enable an online application form that parents complete to apply for learner placement. The form can be customised, and applications can be reviewed, corrected, approved, or rejected directly in d6+.
My School > d6 Initiatives: Online Registrations
Document types for uploading can be configured at My School > System > General > Document Types or at My School > d6 Initiatives: Online Registrations > Document Types.
Applications cannot be signed online. Once finalised, the application can be printed or saved as a PDF and provided to the parent to sign and return.
on the Details tab, tick Enable online registration/applications. The system generates a URL. You may enter a custom URL if preferred — it will need to be approved before the form becomes active.
Tick Contract with school to show the contract in the form.
Tick Permission & Consent to show the consent in the form.
Tick Parent Declaration if the biological parent declaration should appear on the form.
Tick Indemnity if the indemnity section should appear.
Tick Debit order authorization if you want to show this section in the form.
Tick Accountable person/Banking detail information if applicable (only relevant if the Finance module is in use).
Select the applicable months under Payments made over a period of to ensure that the correct month period shows in the form.
Select how parents should receive their OTP. If SMS is selected, the school will be billed per SMS sent.
Enter an email address for application communication. If left blank, the school’s email address is used.
On the right side of the screen, tick the fields you want to be compulsory on the registration form.
If documents must be attached, set up document types as described below.
Click on the Layout and formatting tab.
Set the Main Text Colour, Page Background Colour, and Secondary Text Colour.
Set the Document Logo height, School name font size, and font for the school name.
Tick Bold if desired.
Write a short introduction text that will appear on the registration screen. Set the font and font size for this message.
Click on the E-mail Templates tab. Use field names from the drop-down (e.g. *parent_title *parent_initials) to personalise the templates. Position the cursor where the field should appear and click the selected field.
Pending Templates: Sent when a parent first submits their registration. Different templates can be set up for current-year and next-year waitlist applications. Tick the box to send automatically on submission.
Forms Templates: The completed application and contract sent to the parent for signing. Include the email address to which the signed forms should be returned.
Approved Templates: Sent when a parent is notified of a successful registration.
Rejected Templates: Sent when a parent is notified of a rejected registration.
Go to My School > System > General > Documents: Document Types.
Select Learner or Parent Document Type and click + Add New.
Enter the document name.
- Set Required to Yes if this is a document required by ALL the learners/parents on the system.
- Set Online Registrations to Yes to list it on the form, or on Required to make it compulsory for the document to be uploaded before the parent can submit.
Accept changes.
Note: Only one document can be uploaded per document type. If two ID cards are needed, create two separate types (e.g. “ID Card 1” and “ID Card 2”).
My School > People > Learners > Learners > Online Registrations
Scroll right to see missing or incorrect fields (shown in red).
The Admission date, Class, and SNE status must be completed by the school, not the parent.
Select the record and click Edit, or double-click the record.
The Summary tab lists screens with missing information. Verify information on every tab.
Click the listed field name to complete missing information, then save.
The first column should show No errors before approval.
My School > People > Learners > Learners: Online Registrations
Edit or double-click the record.
On the Summary tab, use the relevant email action:
Pending application email — send manually if not set to auto-send.
Application Forms email — sends the contract and application to the parent for signing.
Approve application email — only available once all data is complete. Tick Send automatically to notify the parent on approval. Click Approve to import the learner.
Reject application email — informs the parent of rejection. Rejected applications remain in the system and are still recoverable.
No. Applications cannot be signed online. Once finalised, the form must be printed or saved as a PDF, signed by the parent, and returned to the school. Parents can use a PDF fill-and-sign tool or print and return a hard copy.
No. Rejected applications remain in the system and can be recovered at any time. This can be seen under My School > People > Learners > Learners: Online Registrations > Change the status to Rejected.
Only one document can be uploaded per document type. To request multiple ID documents, create separate types — for example, “ID Card 1” and “ID Card 2” under My School > System > General > Documents: Document Types.
Last updated: March 2026 | Version 5.0