Progression Schedules
GENERATE A PROGRESSION SCHEDULE
A progression schedule must be submitted to the DOE to indicate which learners have progressed to the following term / year.
- Click on Reports > DOE > Progression Schedules
- Choose the heading to be printed on the report
- Choose to print the report with or without marks
- Select the Year
- Select your curriculum
- Choose to print Additional enrolment data. This option will print the total learners promoted, retained, etc.
- Choose to print the Percentage, Level or Both mark types
- Choose to print Term marks or Calculated marks
- If you selected Term Marks: Indicating which terms you would like to include on the progression schedule and click on the "Right Arrow" button to allocate or on the "Left Arrow" button to de-allocate them
- If you selected Calculated Marks: select which Calculated mark you would like to display on the progression schedule, such as the promotion mark, year mark or merit mark.
- Select whether to print original or moderated marks. Based on department rules will XXXXXX
- Choose whether moderated marks must be indicated by an asterisk after the mark.
- Choose whether possible condoning must be highlighted.
- Select if you want to print decisions and/or reasons, and which reasons - moderated reasons only, or moderated and fail reasons.
- Select to either print the DBE watermark or not.
- You can indicate the subject pass requirements, and this will also circle marks below the subject threshold (failure mark) that were set up in the Learning Program or Subject Formulas
- Next selection is there to add a column to print the home language instead of combining the HL and FAL in one "Language" column
- It is possible to round learner average calculations - you can use rounded subject marks OR use accurate subject marks. For consistency with SA-SAMS, please use rounded subject-marks.
- Select the type of learners who you want to print for, such as the following:
- All current Learners
- Learners that were progressed/promoted the previous year
- Only learners that progressed the previous year
- Only learners that were promoted the previous year
- Learners that are repeating the grade
- Choose whether to include, exclude or only SNE learners
- Choose which learner result to print (All, P = Achieved, NRP = Not achieved, PG = progressed with adjustment).
- Choose to group the report by Grade or Register class.
- Select the grades or register classes and click on the "Right Arrow" button to allocate or on the "Left Arrow" button to deallocate them
- Click on the "Generate Report" button to generate the report.
Note: If you already promoted your learners during the administrative year end process, the report will be generated with an RP/NRP column.
Frequently Asked Questions
Q: I have specific learners who have ‘passed with adjustment’, where do the adjusted marks display?
A: The DOE indicate mark adjustments that are allowed at the end of the year.
E.g. a mark adjustment of 2% or less - in a maximum of 3 subjects [prioritizing the fundamental subjects of Home Language, First Additional Language and Mathematics] may be given to learners who have obtained a subject mark which is within the 7% range of the pass requirements.
E.g. a mark adjustment of 2% or less - in a maximum of 3 subjects [prioritizing the fundamental subjects of Home Language, First Additional Language and Mathematics] may be given to learners who have obtained a subject mark which is within the 7% range of the pass requirements.
After moderating the marks at My School > Curriculum > Final Marks, the Progression Schedule will print the adjusted/moderated mark with an asterisk (*) next to marks that have been adjusted/moderated.
Q: Why are learners who have left the school before the end of the term displaying on the progression schedule?
A: If a learner left in the middle of the term, the Department still requires that learner to be on the schedule for that term.
If a learner completed the term, the learner is most likely still linked to subjects for terms where they are no longer in the school.
E.g. The learner left in term 3 but that term was copied to term 4 - The system would have allocated the learner to the sae subjects in term 4.
E.g. The learner left in term 3 but that term was copied to term 4 - The system would have allocated the learner to the sae subjects in term 4.
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