Learners have to indicate annually whether they intend to re-register at the same school or if they will be leaving at the end of the year. This process affects many aspects within the system, as it is used for statistics for departmental reporting, printing transfer cards at the end of the year, and the learners' class divisions for the following year.

My School > People > Learners > Learner Year-end > Re-registrations

It is best practice to complete this option during the course of the school year as you receive re-registration documentation back from learners. Waiting until all documents are received before starting creates a large workload.

Status overview

When you navigate to the re-registration screen, a table will display the status of all registered classes:

1. Red column: Number of learners per register class for which no feedback has been received or the re-registration process has not been started.

2. Orange column: Number of re-registration forms that are outstanding per register class.

3. Green column: Number of learners who have re-registered for the following year and the number leaving at the end of the current year.

How to re-register learners

Prerequisites: All re-registration forms must be completed by parents and received back. To print re-registration forms, go to Reports > Learners > Re-registration Forms.

1. Click on the blue eye icon next to the register class, or select the radio button and click "Select".

2. If a learner's form is outstanding, indicate this by clicking the radio button next to the learner's name.

3. If a learner re-registers for the next year, click the appropriate radio button next to the learner.

4. If a learner leaves the school, click the appropriate radio button next to the learner.

5. If all learners in a register class re-register, scroll to the bottom and tick the "Select All" block.

6. Click the "Continue" button to save your changes.

7. Click "Preview preliminary transfer cards" to preview transfer cards for learners leaving at the end of the year.

8. Proceed to do the same for all other register classes.

Important information

You will not be able to proceed to Step 2 of the Admin year-end until all outstanding forms have been returned and you have indicated whether each learner will be attending school the following year. Learners who have not re-registered will not be available for class grouping.

Frequently asked questions

When should re-registrations be done?

As per DOE instructions, re-registrations should be done at the same time that enrolments open for the next year.

How can I generate preliminary transfer cards?

Once all "leave end of the year" indications have been made, click on the "Preview preliminary transfer cards" button at the bottom of the page.

What happens if I do not complete re-registration?

You will not be able to proceed to the next step of the Admin year-end process, and learners who have not been re-registered will not be available for class grouping.

Where do I print re-registration forms?

Re-registration forms can be printed from Reports > Learners > Re-registration Forms.