A receipt is a document that proves money was paid to and received by the school. The system supports five receipt types, all resulting in the same accounting entries: the cashbook is debited and the selected ledger accounts or projects are credited.

Finances > Cashbook > Receipts

How do I issue a Debtor School receipt?

1. Click Issue receipts and select Debtors School from the dropdown.

2. Choose the relevant family and click Continue.

3. Select the receipt type: Bank Statement, Manual (for pre-issued manual receipts — enter the manual receipt number) or System.

4. Fill in the date, Received from, method (Electronic, Cash or Cheque), amount and a compulsory description.

5. Allocate the amount across the learner's payment options. Any over-payment can be allocated to In Advance. If the learner is linked to a project, select the relevant project at the bottom.

6. Click Continue.

How do I issue a Debtor Collector receipt?

1. Click Add, select Debtor Collector, choose the debt collector, select the relevant families (move left to right) and click Continue.

2. Fill in the date, type, Received from (the collector), bank account, and amount. If the school covers the collector's costs, deduct these; otherwise enter zero for costs.

3. Add a description, allocate the money, and click Continue.

How do I issue a Debtor Other receipt?

1. Click Add, select Debtor Other, choose the other debtor and click Continue.

2. Fill in the receipt type, date, received from, payment method, amount and description, then allocate accordingly.

How do I issue a Direct receipt?

Direct receipts are allocated to general ledger accounts or projects not linked to specific learners.

1. Click Add, select Direct and click Continue.

2. Select the receipt type, date, received from (select from list or type a new recipient), bank account, and payment method. If Cheque, enter the cheque number and branch.

3. Enter the total amount and description, then allocate to the relevant account/project number and amount per line. Use Add a line or Delete lines as needed.

4. Tick Print receipt if required and click Continue.

How do I issue a Project receipt?

Project receipts are made out to projects to which learners have been allocated.

1. Click Add, choose the project and click Continue.

2. Fill in the receipt type, received from, payment method, amount and description.

3. Under Learner items for project, tick the learners who made payment and adjust their individual amounts as needed.

4. Balance not allocated must always reflect zero. Tick Print receipt and/or Also print a receipt for each learner as required.

5. Click Continue.

How do I issue a Register Class receipt?

1. Click Add, select the register class and project, then click Continue.

2. Fill in the receipt details and under Account/project items, tick the learners who paid and adjust amounts as needed. Balance not allocated must be zero.

3. Tick print options as required and click Continue.

How do I search for or cancel a receipt?

• Search: Filter by receipt number, manual receipt number, family code, family, received from, amount, or description. Click Preview to view or reprint as a PDF.

• Cancel: Find the receipt, click Cancel receipt at the bottom of the page, select a reason from the dropdown, and confirm. Receipts already deposited or issued directly from a bank statement cannot be cancelled — correct these with a payment and re-issue.

Frequently asked questions

What is the difference between Manual and System receipt types?

Manual is used when a physical receipt was issued offline and you are now capturing it on the system — the manual receipt number must be recorded. System is used for all other standard receipts processed directly in d6+.