The Registration Forms function prints an empty registration form for new learners. Sections of the form can be edited and customised according to the school’s preference. Electronic registration via Excel import or online registration is also available.

Reports >  Learners > Forms:  Registration Forms

How to print a registration form

Select the following options and click Print:

• For year: Indicate the year that should display in the form heading.

• Print for paper: Choose A4 or A3.

• Form header: Choose the relevant form heading.

• Declaration of biological parent: Indicate whether this section should be included.

• Print Accountable person/Debit order information: If the school uses d6 Finances, indicate whether these details should be included.

• Debit order payments made over a period of: Select 10, 11, or 12 months.

• Print contract with school: Indicate whether the parent permission, indemnity, and school fee agreement section should be included.

• Payments made over a period of: Select 10, 11, or 12 months.

How to edit the contract sections

The following sections can be customised: Contract, Consent, Indemnity, Parent Declaration, and Debit Order Authorisation. Click Add new on the relevant tab to add lines. Use the columns below to configure each line:

• Indent level: Level 1 = no indent (on the margin).

• Paragraph number: Choose letter, number, or roman numeral.

• Tick box: Show a tick box to the left of the paragraph.

• Tick Box Letter: Text or number inside the tick box (leave empty for none).

• Content Eng / Content Afr: Enter the text for English and Afrikaans versions. Contents wrap to fit.

• Page break: Start this line on a new page.

• Heading: Display as a heading (white text on black background).

• Sorting: Enter a paragraph number to control line order.

• Status: Active = displayed on the form. Inactive = hidden but recoverable. Deleted = permanently removed.

Electronic registrations

It is possible to import learner information from an Excel template. Schools can create a Google Form for parents to complete and then import the data. Alternatively, use the online registration method at My School > d6 Initiatives:  Online Registrations. See the Learners Overview article for instructions and an example.

Frequently asked questions

Can I print the form in Afrikaans?

Yes. When editing contract sections, use the Content Afr column to enter the Afrikaans text for each line. The system will use the appropriate language version when generating the form.

How do I remove a line I no longer need from the contract?

Set the line’s Status to Inactive to hide it without losing it — it can be set back to Active at any time. Only set a line to Deleted if you are certain it is no longer needed, as deleted lines cannot be recovered.

Do I need to use the printed form, or is there an online option?

Both options are available. You can print the physical form for manual completion, import data from an Excel template, or use the online registration method at My School > d6 Initiatives:  Online Registrations to allow parents to complete the form digitally.