Setup Remarks
Report Card Remarks
Overview
The Remarks module allows schools to create a database of standardized or personalized comments for Learner report cards. These remarks can be applied broadly (to a whole term or grade) or specifically (to individual Learners or subjects). Once the remarks database is established in the Curriculum module, comments are linked to Learners within the Learners module.
Navigation Path
My School > Curriculum > Databases: Set up Remarks
Purpose of Feature
The Remarks feature is designed to:
Standardize Feedback: Create a library of professional comments to ensure consistency across reports.
Automate Personalization: Use "Special Tags" to automatically adjust gender pronouns and names.
Streamline Administration: Apply a single comment to an entire grade or subject group simultaneously.
Maintain Bilingual Support: Manage and translate comments in both English and Afrikaans.
Step-by-Step Instructions
1. Remark Categories and Tabs
The interface is divided into seven tabs. Choose the tab that matches the scope of your comment:
| Tab Name | Scope |
| Term Remarks | Displays on every Learner's report card for the selected term. |
| Grade Remarks | Displays on every Learner's report card within a specific grade for that term. |
| Subject Remarks | Displays for every Learner taking a specific subject in that grade/term. |
| Task/LO Remarks | Displays for every Learner for a specific assessment task or component. |
| Learner Remarks | Individualized general comments for specific Learners. |
| Learner Subject Remarks | Individualized comments for a specific Learner's performance in a subject. |
| Learner Task/LO Remarks | Individualized comments for a specific Learner's performance in a task. |
2. Creating a New Remark
Select the relevant tab and click Add New.
Category: Select from General, Positive, Negative, or Old Remarks.
Remark Code: This is system-generated and cannot be edited.
Content: Enter the remark in the Afrikaans and English blocks.
Use "Vertaal in Engels" for a Google Translate-powered draft.
Use "Kopieer in Engels" to duplicate the text into the English field.
Special Tags: Use bracketed tags to make remarks dynamic.
Example:
[Nickname]'s marks improved. I am proud of[him/her].The system will render this as "John's marks improved. I am proud of him." for a male Learner.
Click Save.
3. Managing and Editing Remarks
Filtering: Use the Status filter to view All, Active, Inactive, or Deleted remarks.
Editing: Double-click any existing remark to modify the text or change its linked subject/task.
Status Changes: Change the Status field to Inactive (Orange) or Deleted (Red) to remove them from active selection without losing the data record.
Search: Use the Filter box to search for remarks using keywords.
4. Activating Remarks on Report Cards
Creating the remark does not automatically print it. You must activate the display in the template:
Navigate to My School > Curriculum > Report Card Templates.
Select your template and click Edit Chosen Template.
Go to the Remarks tab.
Tick the Print teacher remarks checkbox and configure your display preferences.
5. Link these remarks to the learners
You must still link the remark to learners by following the below steps:
Navigate to My School > Learners > Learner Marks: Capture Learner Remarks > Click on the question mark icon to view the Manual on how to link these remarks.
Navigate to My School > Learners > Learner Marks: Capture Learner Remarks > Click on the question mark icon to view the Manual on how to link these remarks.
System Behaviour
Language Rendering: The system automatically pulls the English or Afrikaans version based on the Learner's "Correspondence Language" or the Report Card template settings.
Term Linking: Remarks are term-specific. To use the same remark across multiple terms, it must be linked to each term in the setup.
Restrictions & Reasons
Immutable Codes: Remark Codes are fixed once created.
Reason: These codes serve as the database anchor for linking comments to Learners. Changing them would break existing links on historical report cards.
Template Activation Required: Remarks will not print if the "Remarks" tab in the Report Card Template is not configured.
Reason: This allows schools to capture comments throughout the term but choose exactly when and how they appear on the final document.
Personal Messaging: For unique, "handwritten" style messages that are not part of a standardized database, users should navigate to My School > Learners > Remarks instead.
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