Report Card Templates

Report Card Templates

 

Report Card Template Setup

Overview

The Report Card Template module allows administrators to configure the layout, data visibility, and formatting preferences for Learner report cards. While the system provides preset layouts, templates are fully customizable regarding font sizes, mark columns, and section inclusion.

My School > Curriculum > Databases:  Report Card Templates

Purpose of Feature

The Template Setup ensures that:

  • Professional Branding: Schools can apply digital or pre-printed letterheads.

  • Academic Accuracy: Templates can be specifically tailored for Term reports (SBA focused) or Promotion reports (Year-end focused).

  • Compliance: Scale tables and level descriptors align with provincial and CAPS requirements.

  • Efficiency: Standardized templates can be copied and adapted for different phases or terms, reducing manual configuration time.

Step-by-Step Instructions

1. Managing Templates

  1. Add New: Click the Add button to create a template from a blank preset.

  2. Edit: Double-click an existing template to modify its settings.

  3. Copy: Select a template and click Copy to duplicate the settings for a different term or phase.

  4. Delete: Remove unused sample templates to prevent selection errors during printing.

2. Configuration Tabs

TabKey Settings & System Reasoning
Format


Letterhead: Choose between Pre-Printed, Standard, Digital (full-page background), or Provincial.

Attendance/Whereabouts: Choose if you would like to print Absent days.  Show days arrived late, show days left early, show days with periods not attended, or show recognitions and violations. 

Set cut-off dates for absentees and late-comings to ensure data accuracy up to the printing date.


Scale Table: Configure level descriptors (1–7) and sorting (1–7 or 7–1).


Select which scale sets to  print, select the scale table sorting.

Learner Name:  Select how the learner name should be displayed.

Choose how the learner grade should be displayed, if you would like to print Comparative terms, if you would like to leave a space for school stamp, or to print grade next to the subjects.

Marks


Print the following assessment type:  Choose to print Combined, SBA, PAT, or Exam marks.

Character to use on smiley report:  Choose which character to print in the progress smiley column

Combine marks into one column:  Tick if you would like each level to only print one type, and use a single column.

Print the raw mark:  Tick if you would like to print the raw mark

Print the weighted mark:  Tick if you want weighted mark to print.

Moderated Marks & Symbol:  Choose whether you would like to print Based on Department rules, Moderated mark, or Original mark, ad then which symbol to print.

Print all assessment types separately: Indicate if the report should print down to Subject, Component, or specific Assessment level.

Print Report card down to this level:  You can choose between Subject, Task or Assessment level

Subject Level:  Choose between the options, and customise as needed.

Print additional Mark types:  Change from No to Yes, if you would like to print additional mark types, and then also how accurate all marks will be by adding the applicable 'Round Marks' decimal places

You can then also choose if you would like to print one of the below:

1. Learner Aggregate
2.  Learner Class Position
3.  Learner Grade Position
4.  Print Learner subject position
5.  Class average
6.  Grade average
7.  Subject Group average

Subjects not part of the average

Marks:   Tick if you would like subjects to appear as a separate marks table and not part of the average

Effort Ratings


Print the following mark types:  Select the columns that will be displayed when printing per rating column

In the column, select the effort rating you created, and move it to the right hand side to make it active.

Print Grade Average:  Tick this box if you want the grade average to appear as an additional column in the rating column

Print learner average:  Select if you would like to print learner average, as well as split the learner averages for each mark column type, or to print the level symbol instead of percentage.

Promotion Requirements

Print promotion Requirements:  Select yes if you would like to print the promotion requirements

Indicate subject pass requirements:  Select yes if you would like to circle marks below the subject threshold.

Verdict & Endorsement:  Enter the headings for both Afrikaans and English, and choose how you would like the verdict/Endorsement to be printed (Print nothing, Print code or print description)

Position of verdicts:  Choose where you would like to position the verdicts  (Table/Comments)

Print Learner promotion Comments:  Select this if you would like  the learner promotion comment to show.

You normally select this option at the end of the year,  to show that the learner was promoted to the next Grade.

 

Remarks


Repark line height:  Here is where you change the Remark line height if needed.

Print remarks for subjects/Learning areas:  tick this option if you would like the heading to print above the subject/learning area for remarks.

Customise your Subject/learning area remarks.

Source: Pulls from My School > Curriculum > Remarks.

Print blank remark lines for selected subjects/Learning area:  Select this option if you would like to print blank remark lines for subjects/learning areas

Print teacher Remarks:  Tick this if you would like to print the Educator remarks

You can also amend the educator remarks headings and choose if you would like to print a frame around teacher remarks.

If you would like to print lines between empty lines, under teacher remarks, tick the Print lines between the empty lines.

You can also amend the font size of teacher / subject remarks.

Print comparative remarks:  Select this option to load all comments for terms chosen.

Print lines for parent remark:  Select this option if you would like to print a number of empty lines for the parent to write a remark.


Biographical info:  You can choose if  you would like to print either, or all of the options for biographical info for learners (Body weight, height and IQ)


Signatures


Signature Alignment:  Choose between Left, Center, Right or Fit, if you would like to move the signatures around

Print Signature area for teacher:  Select this option if you would like to print the signature area for a teacher to print on the report card.

 
    -   If you tick this option, more options will display, that you can use to
        customise this to your needs.

Print signature area for Grade head:  Select this option if you would like to print the signature area for the grade head, if you select this option, more options will become available.

Print signature area for parent: Select this option if you would like to print a signature area for the parent to sign on the report cards.

Print parent signature on e-mail report card: Select this option if you would like to print the parent signature area for a parent on the e-mail report card.

Print signature area for principal:  Select this option if you would like to print the signature area for the principal.

Digital Signature: The system supports one digital Principal signature, that can be uploaded by your superuser (The person logging in with the username: Superuser) under My School  >  General:  Documents:  Staff member signatures.

Email


Personalization: Use placeholder tags (e.g., [Learner Name]) to customize the body of the email sent with the PDF report card.

System Behaviour

  • Rounding Consistency: Schools are advised to use Rounded Subject Marks for learner average calculations to remain consistent with SA-SAMS and district submission rules.

  • Digital Letterhead Scaling: When using a digital background, the Report Start Height setting determines exactly where the text begins printing relative to the top edge of the page.

  • Dynamic Columns: The Comparative Terms setting determines how many term columns appear. The system only renders columns that contain captured data.

  • Recalculation: Changing the "FET Learner Average Calculation Method" will dynamically update the averages for all learners using that specific template without needing to re-enter marks.

Restrictions & Reasons

  • Layout Design: d6+ does not offer a free-form "Report Card Designer."

    • Reason: Report layouts are hard-coded to ensure mathematical alignment and structural integrity for statutory reporting. Modifications are limited to predefined section toggles and formatting.

  • Digital Stamp: Digital school stamps cannot be imported or printed.

    • Reason: To maintain the security and authenticity of the document, schools should manually stamp physical copies. If emailing, the stamp frame should be disabled.

  • Principal Signature: Only one principal signature can be stored in the database at a time.

    • Reason: Signature data is stored as a global school-level attribute; unique signatures for different phases are currently not supported by the system architecture.

  • Template Specialization: It is highly recommended to maintain separate templates for Term and Promotion reports.

    • Reason: Promotion reports require the "Additional Mark Types" field to be active for year-end results, which can cause layout issues or empty columns if used on a standard Term 1 report.


© Copyright d6 group (Pty) Ltd.


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