The Report Card Templates module allows administrators to configure the layout, data visibility, and formatting preferences for learner report cards. Templates are fully customisable for font sizes, mark columns, and section inclusion. It is recommended to maintain separate templates for Term and Promotion (year-end) reports.

My School > Curriculum > Databases > Report Card Templates

How do I manage templates?

• Add new: Click Add to create a template from a blank preset.

• Edit: Double-click an existing template to modify its settings.

• Copy: Select a template and click Copy to duplicate settings for a different term or phase.

• Delete: Remove unused sample templates to prevent selection errors during printing.

Format tab

Set the Letterhead (Pre-Printed, Standard, Digital or Provincial). Configure Attendance/Whereabouts options including absent days, late arrivals, early departures, and recognition/violation display. Set cut-off dates for absentees and late-comings. Configure the Scale Table (level descriptors 1–7 and sorting order). Set how the Learner Name and grade are displayed, and choose whether to print comparative terms or leave a space for a school stamp.

Marks tab

Choose which assessment types to print (Combined, SBA, PAT or Exam). Set the smiley character, combined columns, raw marks, weighted marks, and moderated marks. Choose the report detail level: Subject, Task or Assessment. Enable additional mark types and set rounding decimal places. Optionally print learner aggregate, class/grade position, subject position, class/grade/subject group averages.

Subjects not part of the average tab

Tick to display certain subjects as a separate marks table, excluded from the learner average calculation.

Effort Ratings tab

Select the mark types and effort rating columns to display. Move the effort rating you created to the right-hand side to activate it. Optionally print grade average and learner average per rating column.

Promotion Requirements tab

Choose whether to print promotion requirements and subject pass requirements (marks below threshold are circled). Configure the Verdict & Endorsement headings in English and Afrikaans, and set position (Table or Comments). Enable Print Learner promotion Comments at year-end to show the learner’s promotion to the next grade.

Remarks tab

Set the remark line height. Choose to print subject/learning area remark headings, customise headings, and enable blank remark lines. Enable educator remarks and configure their headings, font size and framing. Print comparative remarks for multiple terms or add empty lines for parent signatures. Optionally print biographical info (body weight, height, IQ).

Signatures tab

Set signature alignment (Left, Centre, Right, Fit). Enable signature areas for teacher, grade head, parent and principal. Enable Digital Signature — the principal signature is uploaded by the Superuser at My School > General > Documents > Staff member signatures. Only one principal signature can be stored at a time.

Email tab

Use placeholder tags (e.g. [Learner Name]) to personalise the body of the email sent with the PDF report card.

Frequently asked questions

Why should I use separate templates for Term and Promotion reports?

Promotion reports require Additional Mark Types to be active for year-end results. If this setting is enabled on a Term 1 template, it can cause layout issues or empty columns. Keep the templates separate to avoid this.

Can I use a digital school stamp on the report card?

No. Digital school stamps cannot be imported or printed. Physical copies should be stamped manually. If emailing report cards, disable the stamp frame in the template settings.