How to generate a retention schedule
The Retention Schedule displays a list of learners who may be retained based on their promotion formula results. The report only generates correctly when Promotion Formulas are configured.
Reports > DOE > Curriculum > Retention Schedule
How to generate a Retention Schedule
Choose report content: to print the report with or without marks.
Choose Mark types: to print Percentage, Level, or both mark types.
Choose your Moderate marks: whether to print based on department rules, original mark or moderated marks, and the symbol option for moderated marks.
Choose whether to print a column for age.
Select the relevant Year and Curriculum.
Select a Detail: the specific decision and marks to print. If you choose term marks or Final decisions: Term and final marks, an additional section will appear to select terms.
Choose whether to print reasons and whether the DBE watermark should print.
Indicate whether subject pass requirements should be shown (this will circle marks below the subject threshold).
Select which learners must appear: choose grades using the right arrow to allocate and left arrow to deallocate. If you select Choose Learner, specify the grade, learner, or register class.
Click Generate Report.
Frequently asked questions
Why is my Retention Schedule blank?
The Retention Schedule requires Promotion Formulas to be set up. Without them the report cannot calculate retention decisions. Go to My School > Curriculum > Template Formulas or Subject Specific Formulas to configure them.
What is the difference between original and moderated marks?
Original marks are the raw marks captured in d6. Moderated marks are adjusted marks after a moderation process. Choose the appropriate option based on which marks should appear on the official retention schedule.
Can I generate the report for specific learners only?
Yes. Select Choose Learner from the learner selection options, then specify the grade, register class, or individual learners to include.
Last updated: March 2026 | Version 3.3
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