Role Based User Rights

Role Based User Rights



This function enables Superusers to now set up user roles in My School > Staff > User Roles, and assign roles to staff in My School > Staff > Staff. This allows rights to be managed for groups of users at once, instead of having to apply the same changes to multiple users individually.

Create a user role and title

The system will by default have 6 user role titles set up for you already. You can ether edit the current user role rights or you can create a new user role and assign rights to this role.
Click on the " add new" button.

User Role Title:

  1. On the user role screen, enter the user role title in English and Afrikaans and leave the status as active.
  2. For example, Aftercare Staff or Pre- Primary Staff. 

Program Access:

  1. Under the program access tab allocate a right to each program option.
  2.  You can allocate 3 different rights, they are "None", "View", View and Change"
  3. None means the user will not have access to this program option
  4. View means the user will have access to this program option but will only be able to view the content but not make any changes.
  5. View and change means the user will have have access to this program option and will be able to add and remove content in this section.

Direct Message Options:

  1. Under the direct message options tab select what the user may have access to by clicking in the box.
  2. For example if the user needs to be able to send out emails, click in the box next to " May use email function"
  3. SMS's are not free of charge and you will be billed for SMS's that are sent, email is however free of charge.

Group Message Options:

  1. Under the group message option select a communication role for the user if you have your d6 connect set up for your school.
  2. Once you have selected a communication role, allocate further rights to the user by ticking the applicable boxes.
  3. Please see the communication manual for the different communication roles and their rights.
  4. If you do not have your d6 connect set up, you can skip this tab

d6+ Finance Add-ons and Exporting:

  1. Under the d6+ finance add-ons and exporting tab select yes or no under the tools they need access to.
  2. If the user needs to be able to export to Excel, change the option to yes and the user will be able to export data to excel.
  3. Click on the " save" button once you are done.


Editing an existing user role and title

  1. To edit an existing user role and title you will need to click on the existing user role and then select "Edit"
  2. You can then amend the title of this user role on top if needed.
  3. Under each of the 4 tabs, amend the rights according to your needs and once done click on "Save"

Access to marks can be switched off temporarily for all the teachers if you change the learner marks option 2.2 to "View" only 





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