School Categories and Activities are used to group different achievements. This article explains how to add new activities, edit or delete existing ones, and set the printing order on certificates.

My School  > System  >  Achievements > Databases:  School Activities

What are the main categories?

The list can be filtered by status: Active, Inactive, and/or Deleted. Five pre-loaded main categories exist and cannot be changed or added to:

• Academics

• Sport

• Cultural

• Leadership

• Other

• Academic certificates are only used for activities under the Academics category. They are automatically allocated to learners based on their marks according to rules set up by the school.

• Non-academic certificates are used under Sport, Cultural, Leadership, and Other categories. Learners are allocated by hand and marks are not involved.

The screenshots below show the School Activities and certificate examples.

How do I add a new activity?

Certain activities are pre-loaded, but additional activities can be added. Ensure each category has at least one activity before proceeding with certificate allocation.

1. Click the Add new button.

2. Choose the main Achievement Category.

3. Enter the activity name in both Afrikaans and English.

4. Enter the Activity Order to control its position in the list and its print order on certificates.

5. Click Save.

How do I edit or delete an activity?

1. Select the School Category.

2. Double-click the activity you want to edit.

3. Make the required changes.

4. Click Save.

• Status Inactive: keeps the activity in the system for later re-activation.

• Status Deleted: removes the activity from the system permanently.

Frequently asked questions

Can I add a new main category?

No. The five main categories (Academics, Sport, Cultural, Leadership, and Other) are fixed and cannot be added to or changed.

What is the difference between academic and non-academic certificates?

Academic certificates are automatically allocated based on learner marks and rules. Non-academic certificates (Sport, Cultural, Leadership, Other) are allocated manually and marks are not involved.

Can I restore a deleted activity?

No. Activities with Deleted status are permanently removed. Use Inactive instead if you may need to reactivate the activity later.

Why must I enter activity names in both Afrikaans and English?

The system is bilingual. Entering names in both languages ensures the activity displays correctly regardless of which language is selected when generating certificates or reports.

How do I control the order activities appear on printed certificates?

Set the Activity Order field for each activity. This determines both the position in the list and the order in which achievements are printed when multiple achievements appear on one certificate.