The School Setup module is the foundational configuration for the d6 system. It establishes the school’s identity, physical location, governance structure and financial parameters. Accuracy here is critical — it drives LURITS submissions, DoE reporting and core module functionality.

My School > System  >  General > General:  School Setup

1. General school information

1. Enter the School Name (full legal name) and Short Name (used for character-limited fields such as SMS templates).

2. Select the School Type (Public or Private), ownership of Land and Buildings, Specialisation and Tuition Languages.

3. Toggle Multiple Register Classes if staff are assigned to more than one register group.

2. Location and contact details

1. Select Country, Province, City/Town and Suburb. Enter DoE identifiers: District, District Code, Circuit and Quintile.

2. Input the EMIS Number and PERSAL pay point/component numbers.

3. Provide Telephone, Fax, Admin Email, Finance Email, Website and Physical/Postal addresses.

4. Set the Watermark Toggle if you want to print a watermark on Transfer Cards.

3. Governance and host facilities

Indicate if the school has a Governing Body and mark the relevant responsibilities (Maintenance, Extra-curricular, Textbooks, Services, etc.). If the school uses another institution’s facilities, select Yes under Host School Info and provide the host school’s name, EMIS number and usage times.

4. LURITS and SAMS requirements

1. Set Submission Method to Electronic for automated d6 exports.

2. Define the SAMS School Type and indicate if the school hosts SID, Remedial or LSEN classes.

3. Assign the EMIS Officer, Asset Manager and Disciplinary Head from the staff dropdown menus.

4. Set the Disciplinary Expiry to define when accumulated disciplinary points reset.

5. Communication and activities

Set the Default Parent Selection (which parent receives general communication and absentee notifications). Move desired Enrichment Programmes and Sports from the left column to the right to activate them. Select Yes for d6 Communicator if the school uses d6 Connect.

6. Finance and auditor configuration

Enter the Auditor’s Firm details and select the Accounting Method. Map the following Control Accounts from your General Ledger: Learner Control Account, Undeposited Funds Account, In Advance Income Account and Accumulated Funds Account. Toggle whether the school accepts physical cash on premises.

7. d6 Cashless integration

Set Use d6 Cashless to Yes. The Merchant ID is read-only and populated by d6 Support after Sticitt contract finalisation. Map the Cashless Bank Account, Transfer Account (settlement) and Cost Account (transaction fees).

Frequently asked questions

Why can’t I change the EMIS number after a reporting cycle?

Once a reporting cycle has begun, changing the EMIS number or school type is restricted to prevent data orphans in the national database. Contact d6 Support if a correction is required.

Why are certain financial counters (e.g. Last Receipt Number) locked?

These counters cannot be manually edited to maintain audit integrity and prevent duplicate document numbering. They update automatically with every transaction.