How to share the school Google Calendar with parents
This article explains how to create a Google Calendar with school events and share it with parents. If parents use Google Calendar, your school calendar will sync with theirs and display all school events you have added.
School side: Set up and share the calendar
Log in to the school's Google account and create a new Google Calendar with a descriptive name (e.g. Training School Calendar).
Wait for the calendar to be created. It will appear in your calendar list.
Create school events in the new calendar.
Open the calendar's Settings and sharing option.
Set the calendar to Public and click Get shareable link to copy the link.
Share the copied link with parents via your preferred communication channel (e.g. email, d6 Connect message).
Parent side: Subscribe to the school calendar
After receiving the link, click it and click Add to add the calendar to their Google Calendar list.
The school calendar will now appear in the parent's Google Calendar and sync automatically as new events are added by the school.
To remove the calendar, the parent can click Remove calendar in their Google Calendar settings.
Frequently asked questions
Do parents need a Google account to subscribe?
Yes. Parents need a Google account and Google Calendar to subscribe to the shared link and sync the school calendar.
Will parents see new events automatically?
Yes. Once subscribed, any new events added to the school's Google Calendar will automatically appear in the parent's calendar view.
Can I use a different calendar for different audiences?
Yes. You can create multiple Google Calendars — for example, one for all parents and one for Grade 12 only — and share each with the appropriate audience via a separate shareable link.
Last updated: March 2026 | Version 4.0
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