School houses (also known as sport teams in the system) allow you to organise learners into competitive groups for sports and house activities. This article guides you through creating houses, setting up annual teams, allocating team managers, and configuring learner allocation rules.

My School > General > School Activities > School Houses

How do I create and edit school houses?

1. Click on Add Team.

2. Enter the team name in Afrikaans and English.

3. Select the colour for the house.

4. Click Save.

5. To edit any field, double-click on it. To change colour definitions, click the Colour Definitions button and modify the colour palette.

6. Click Save and then Accept Changes to confirm your colour setup.

How do I set up annual house sport teams?

Step 1: Select teams for the year

1. Click the Step 1: Select teams for 20XX tab.

2. Select teams on the left side and click the right arrow to allocate them for the year.

Step 2: Select and allocate team managers

1. Click the Step 2: Select team managers for 20XX tab.

2. Select a team under Teams, then select the team manager on the left side and click the right arrow to allocate them.

3. Repeat for all teams and click Save.

How do I set up learner allocation rules?

You can allocate learners to houses based on demographics, surname, register class, or round robin distribution.

Learner surname allocation

1. Click the Learner Surnames button.

2. Select surname letters and click the right arrow to allocate. To subdivide a letter, check Subdivide a letter of the alphabet, select the letter, and click Subdivide.

3. Click Save.

Register class allocation

1. Click the Register Class icon, select register classes, click the right arrow to allocate, and click Save.

Round robin allocation

1. Click the Round Robin button. This distributes learners sequentially across houses (1, 2, 3, 1, 2, 3...).

2. Check Change method of allocation to select per school, per grade, or per register class. Click Save.

Demographics allocation

1. Click the Demographics button, select any combination of age, gender, or ethnic group, and click Save.

Apply rule type and create exceptions

1. Click the Step 2: Apply rule type tab and click on each allocation method to apply the rule.

2. Click the Step 3: Create exceptions tab to reassign individual learners. Select a team, grade, and the learners to move, then click Save.

Frequently asked questions

Can I change a learner's house mid-year?

Yes, use Step 3: Create Exceptions to reassign a learner to a different house at any time.

What happens if I subdivide a surname letter?

The letter is split into sub-letters (QA, QB, QC, etc.), allowing you to distribute learners with the same surname initial across multiple houses more evenly.

Can I use multiple allocation rules together?

Yes, you can combine demographics, surnames, register class, and round robin. Learners are allocated according to the primary rule you select in Step 2.

What is round robin allocation?

Round robin distributes learners evenly across houses in a rotating pattern (1, 2, 3, 1, 2, 3...), ensuring balanced house sizes.

How do I handle learners with special needs?

Use the Exceptions tab to place learners in specific houses based on their individual requirements, overriding the standard allocation rules.