SET UP SCHOOL HOUSES

• To add a sport team, click on  the" Add team " button.
  
• Enter the sport house name in Afrikaans in.
  
• Enter the sport house name in English in.
  
• Select the colour of the sport house.
  
• Click on the " Submit"   button to commit your changes.
  
• To edit a sport team, double click on an entry
  
• Enter the sport house name in Afrikaans.
  
• Enter the sport house name in English.
  
• Select the colour of the sport house .
  
• Set the status of the sport house .
  
• Click on the " Submit " button to commit your changes.
  
• To change the colour definitions, click on the " Colour definitions " button.
  
• To edit a colour, click on the colour code column entries.
  
• Here you can change the colour to more accurately match your school's sport team colours.
  
• Proceed by either clicking on the " Annual setup"  button
  

SET UP ANNUAL TEAMS AND MANAGERS

• Make sure your header is titled "Step 1: Choose teams for 20xx".
  
• Select the year for the team setup.
  
• Select the teams on the left-hand side and click on the  button to allocate them.
  
• When you are done, click on the  button to commit your changes.
  
• Proceed by clicking on the header titled "Step 2: Choose team managers for 20xx".
  
• Select the year for the team setup.
  
• Select the sport team for which you want to set up managers.
  
• Select the managers on the left-hand side at  and click on the " Save"  button to allocate them.
  
• When you are done, click on the  button to save your changes.
  

SET UP RULES AND LEARNER ALLOCATIONS

• If you clicked on the Surname Allocation button
  
• Select the year.
  
• Select the house sport team.
  
• Select the surname letters to be allocated by selecting them at  and clicking on the  button to allocate them. You can further subdivide a letter by clicking on the  tick box next to .
  
• Click on the " Save " button to commit your changes.
  

• If you clicked on the Register Class Allocation button.
  
• Select the year .
  
• Select the house sport team.
  
• Select the register classes on the left-hand side at  and click on the arrow  button to allocate them.
  
• Click on the " Save"  button to commit your changes.
  

• If you clicked on the Round Robin Allocation button.
  
• Select the year .
  
• Take notice of the current allocation method.
  
• Click on the  tick box next to  if you want to change the method of allocation.
  
• If you chose to change the method of allocation, select the new method of allocation at .
  
• Click on the " Save"  button to commit your changes.

• If you clicked on the Demographic Allocation button, the following screen will be displayed:
  
• Select the year at .
  
• Click on the  tick box next to  to take age into account when allocating learners based on demographics.
  
• Click on the  tick box next to  to take gender into account when allocating learners based on demographics.
  
• Click on the  tick box next to  to take ethnic groups into account when allocating learners based on demographics.
  
• Click on the " Save " button to commit your changes.
  

• The next step is to apply the rules by clicking on "Step 2: Apply Rules for 20xx".
  
• Select the year at  and choose the allocation method you were setting up in Step 1 by clicking on its icon. In this example, we chose Demographic.
  
• If you clicked on Manual Allocation, you will be taken to Step 3. Otherwise, if you want to create exceptions on the rule, click on "Step 3: Create Exceptions for 20xx".
  
• Select the year.
  
• Select the house sport team at  that you want to make a change.
  
• Select the grade at  that you want to make a change to.
  
• At , allocate and unallocate the learners as you see fit by using the  and  buttons respectively.
  
• Click on the " Save "  button to commit your changes.