Subject Classification is used to group subjects into specific roles or categories (e.g., Core Subjects, Electives, or Creative Arts). These classifications are essential for the system to correctly identify which subjects fulfill specific criteria for promotion, averages, and reporting across different educational phases.
My School > Curriculum > Promotion Requirements: Subject Classification
The Subject Classification module enables schools to:
Organize Academic Data: Group subjects logically within their respective phases (e.g., Foundation, Intermediate, Senior, or FET).
Define Promotion Criteria: Assist the system in identifying subjects that belong to a specific "role" for pass/fail logic.
Customize Reports: Create distinct sections on report cards based on subject roles.
Ensure Compliance: Align school subjects with official departmental classification codes.
Before subjects can be classified, the roles must be defined for each phase.
Select the appropriate Phase from the list.
Note that you can not change what is currently on the list.
Click the Add button.
Subject Role Name: Enter the name (e.g., Core Subjects) in English and Afrikaans.
Subject Role Code: Enter a unique identifier for this role.
Ordering: Assign a numerical value to determine the display sequence.
Allocate Phases: If a phase is listed in the left-hand column (Unallocated), select it and use the Right Arrow to move it to the right-hand column (Allocated).
Click Submit.
Once roles are defined, assign specific subjects to them.
Click the Classify Subjects tab.
Select the Grade you wish to configure.
Classification: Choose one of the roles created in Step 1 from the dropdown menu.
Allocate Subjects: * Select the subjects from the left-hand column that belong to this classification.
Click the Right Arrow to move them to the right-hand (Allocated) column.
Click Save.
Hierarchical Logic: Subjects are classified at the Grade level, but the Classification Roles themselves are defined at the Phase level. This ensures that roles remain consistent as Learners progress through a phase.
Data Mapping: When the system generates a report card or a promotion schedule, it references these classifications to determine which subjects should be grouped together or treated as electives.
Phase-to-Role Dependency: A classification role will not be available in the "Classify Subjects" tab if the Phase associated with that Grade was not allocated in the first tab.
Reason: This ensures that users do not accidentally assign Senior Phase subjects to a Foundation Phase classification role.
Sequential Requirement: You must define the classification (Tab 1) before you can assign subjects to it (Tab 2).
Reason: The "Classify Subjects" dropdown pulls its data directly from the definitions created in the first tab; without a defined role, there is no "container" for the subjects.