Subject Group Allocation is the process of assigning learners to specific academic groups created in the Subject Groups module. This ensures learners appear on the correct mark sheets and are accounted for in the academic timetable, report cards, and SA-SAMS/LURITS exports.
My School > System: Curriculum > Learner Subjects: Subject Group Allocation
Select the Year, Grade, Gender, and Learning Programme (Term).
Select the Subject to allocate.
Choose the specific Subject Group. If the group is greyed out or no teacher is visible, the group must first be defined under Subject Groups.
Tick Sort learners by register class if you want to filter by administrative class, then select the relevant Register Class from the dropdown.
Select the learners from the Available column by ticking the checkbox next to each name.
Click Submit to save the allocation. Repeat for all subjects and groups within the grade.
In the Subject Group Allocation screen, type Left in the filter box below the allocated (right-hand) list.
Left learners will be highlighted in grey. Select them and click the left arrow to move them out of the active group.
Important: Do not delete a subject entirely from a left learner. Their historical marks are required for cumulative report cards and SA-SAMS exports. Removing the subject relationship can cause missing-data errors during year-end processing.
A subject group appears greyed out when the setup in the Subject Groups module is incomplete — for example, no teacher or classroom has been assigned. Complete the group setup first before trying to allocate learners.
No. When a learner is moved to the left (unallocated), their existing marks for that term are hidden from the active mark sheet but are not deleted. Historical data is preserved.
Changes in the allocation list are temporary until Submit is clicked. This allows you to verify large-scale learner movements before committing them to the database, preventing accidental bulk re-allocations.
Last updated: April 2026 | Version 5.0