The Subject Group Lists report generates a printable record of learners categorized by subject and educator. It is primarily used as a physical grading sheet or attendance register, providing customizable blank columns for manual data entry before digital capture.
Reports > Learners > Marks and Achievements: Subject Group Lists
To provide educators with a structured template for classroom management. This report allows for:
Manual Mark Tracking: Creating a physical grid for recording assessment scores.
Information Verification: Including specific learner metadata (e.g., ID numbers or medical alerts) next to names.
Administrative Organization: Generating tailored lists based on gender, subject groups, or specific educators for internal record-keeping.
Academic Year & Term: Select the relevant period.
Grade & Subject: Choose a specific grade and either all subjects or a single subject.
Educators: Filter by a specific educator or select "All Teachers".
Grouping & Status: * Choose to group by Gender or No Grouping.
Select Current Learners or All Learners (including those who have left).
Allocation: Select the required subject groups in the left column and click the Right Arrow (>>) to move them to the "Allocated" block. Click Select All for a full grade overview.
Formatting: Set the Print Name format (e.g., Surname first), Sort Order, and Page Orientation (Portrait or Landscape).
Custom Columns: * To add blank columns for manual writing, select Own Columns/Headings.
Move them to the right and define the heading (e.g., "Assignment 1" or "Signature").
Click Preview to generate a PDF document.
Click Export to Excel if further digital manipulation is required.
Note: Export rights are managed by your Superuser. If you do not see an Excel option, you can ask your superuser to give you rights to Excel exports.
Real-time Linking: The report pulls data directly from current Subject Group allocations. Any learner added or removed from a group in the Curriculum module will be reflected immediately.
Dynamic Columns: When "Own Columns" are added, the system automatically adjusts the width of the name column to ensure all fields fit within the selected page orientation.
Excel Export Access: The "Export to Excel" button will be inactive if the user does not have the "May use Excel export function" permission on their profile. This is a security measure to prevent unauthorized bulk data extraction.
Subject Group Dependency: If no groups appear in the selection list, it indicates that subject groups have not been created or linked to educators for the selected term.
Historical Accuracy: Choosing "All Learners" (instead of "Current") ensures that learners who left mid-term can still be included for final record-keeping and audit purposes.