Subject - Specific Formulas

Subject - Specific Formulas

My School > Curriculum > Subject - Specific Formulas

Type <Ctrl> <F> to search for words in the article.

Subject formulas must be linked so that the system is able to calculate the promotion marks automatically. This is usually set up in Term 4.

When you remove a task on Step 3 of the Setup Learning programme that was used in a Formula (Promotion, Year mark, and Merit mark) that task will be deleted in the Formula as well. You need to update your formula with the new task created.

Allocate Formulas-tab

  • These template formulas are not to be used by DOE schools where the promotion marks should be calculated to the Department's criteria. 

Subject - Specific Formulas (Subject-specific formula are linked to individual subjects)

  • Click on the “Subject-Specific” formula tab.
  • Select the grade to set up.
  • Important:  Indicate the Formula Type as Promotion Mark.
  • Enter the circle thresholds per subject for the calculated promotion marks. Marks below this number will be circled on the report cards and mark schedules.

  • Click on the row of the formula you would like to make changes to, the line will become editable.
  • Change the formula type to "Custom formula".
  • Click on the  “Edit Formula” link in the last column to set up the formula for the specific subject.
  • The formula can now be created.

  • We have created preset formulas that can be used in the following circumstances:
    • If you make use of the Preset Curriculum and set up Steps 1 to 4 of the Learning program for all four terms
    • If you did not delete/changed any of the preset tasks on steps 3 and 4.
  • Click on the Edit Formula link in the last column
  • Wait for the screen to display completely.
  • Click on the "Use Preset" button at the bottom of the screen.
  • Your subject formula will be set up automatically, according to the required weights.

Set up your own Subject Specific Formula:

Register for the free E-Learning session with video tutorials to guide you through the process.  Click here to register.

Questions Answered

Why must Subject formulas be linked?

Subject-specific formulas must be linked in order for the System to automatically calculate the Promotion Mark in Term 4 for a specific subject.  Subject-Specific Formulas can only be linked to one subject and Template Formulas can be linked to multiple subjects.

How are final decisions calculated when a learner changes subject/s in the year?

The system only takes the last term subjects (that apply) into account for the final decisions.  So the system will do the calculation for a learner - who, for example, had Mathematics in Term 1 & 2, and then switched to Mathematics Literacy in Term 3 - as follows:

Term 1 = Use Mathematics.
Term 2 = Use Mathematics Term 1 & 2.
Term 3 = Ignore Mathematics Term 1 & 2, use Mathematics Literacy Term 3.
Term 4 = Ignore Mathematics Term 1 & 2, use Mathematics Literacy Term 3 & 4.

Can I copy the previous year formulas to the current year?

  • Yes, click on My School > Curriculum > Copy Learning Programs.
  • Make sure the block is ticked at the ‘Copy Formulas’ option. Please note: this can only be done when using the Copy YEAR to YEAR function.




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