Subject - Specific Formulas

Subject - Specific Formulas

My School > Curriculum > Subject - Specific Formulas

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Subject formulas must be linked so that the system is able to calculate the promotion marks automatically. This is usually set up in Term 4.

When you remove a task on Step 3 of the Setup Learning programme that was used in a Formula (Promotion, Year mark, and Merit mark) that task will be deleted in the Formula as well. You need to update your formula with the new task created.

Allocate Formulas-tab

  • These template formulas are not to be used by DOE schools where the promotion marks should be calculated to the Department's criteria. 

Subject - Specific Formulas (Subject-specific formula are linked to individual subjects)

  • Click on the “Subject-Specific” formula tab.
  • Select the grade to set up.
  • Important:  Indicate the Formula Type as Promotion Mark.
  • Enter the circle thresholds per subject for the calculated promotion marks. Marks below this number will be circled on the report cards and mark schedules.

  • Click on the row of the formula you would like to make changes to, the line will become editable.
  • Change the formula type to "Custom formula".
  • Click on the  “Edit Formula” link in the last column to set up the formula for the specific subject.
  • The formula can now be created.

  • We have created preset formulas that can be used in the following circumstances:
    • If you make use of the Preset Curriculum and set up Steps 1 to 4 of the Learning program for all four terms
    • If you did not delete/changed any of the preset tasks on steps 3 and 4.
  • Click on the Edit Formula link in the last column
  • Wait for the screen to display completely.
  • Click on the "Use Preset" button at the bottom of the screen.
  • Your subject formula will be set up automatically, according to the required weights.

Set up your own Subject Specific Formula:

Register for the free E-Learning session with video tutorials to guide you through the process.  Click here to register.

Questions Answered

Why must Subject formulas be linked?

Subject-specific formulas must be linked in order for the System to automatically calculate the Promotion Mark in Term 4 for a specific subject.  Subject-Specific Formulas can only be linked to one subject and Template Formulas can be linked to multiple subjects.

How are final decisions calculated when a learner changes subject/s in the year?

The system only takes the last term subjects (that apply) into account for the final decisions.  So the system will do the calculation for a learner - who, for example, had Mathematics in Term 1 & 2, and then switched to Mathematics Literacy in Term 3 - as follows:

Term 1 = Use Mathematics.
Term 2 = Use Mathematics Term 1 & 2.
Term 3 = Ignore Mathematics Term 1 & 2, use Mathematics Literacy Term 3.
Term 4 = Ignore Mathematics Term 1 & 2, use Mathematics Literacy Term 3 & 4.

Can I copy the previous year formulas to the current year?

  • Yes, click on My School > Curriculum > Copy Learning Programs.
  • Make sure the block is ticked at the ‘Copy Formulas’ option. Please note: this can only be done when using the Copy YEAR to YEAR function.




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