How to set up school terms

How to set up school terms

Setting up terms is vital as the system is term-driven, and modules like curriculum require this as a foundation. In public schools it is typical to create 4 terms per year; private schools may use 3. Best practice is to create all terms for a given year at the same time, normally during implementation. Correct term dates are important as they affect learner and educator absenteeism functionality.

My School > Curriculum > Year-End Preparation > Terms

How do I copy terms to a new year?

  1. Select the year you want to copy from.

  2. Click Create terms for a new year.

  3. Confirm the prompt to copy from Year X to Year Y. The system will notify you once the copy is successful.

How do I add a new term?

  1. Click Add Term.

  2. The Year is pre-filled and cannot be changed. The next logical term number is shown by default.

  3. Enter the correct From and Until dates for the term.

  4. Click Save and repeat until all terms for the year are created.

How do I edit a term?

Double-click the term record line to edit the dates inline and save your changes.

How do I remove the last term?

Click the Remove last term button. If the system finds related data linked to that term, those links must be removed first. If no conflicts exist, the last term will be deleted.

Frequently asked questions

Why are my learner absentee dates not calculating correctly?

Incorrect term dates are the most common cause. Navigate to My School > Curriculum > Year-End Preparation > Terms and verify that all From and Until dates for each term are accurate.

Last updated: March 2026  |  Version 2.0

© Copyright d6 group (Pty) Ltd.

    • Related Articles

    • How to set up school terms

      Setting up school terms is essential as the system is term-driven, and modules like Curriculum require this as a foundation. Public schools typically set up 4 terms per year. My School > System > General > Terms How do I set up school terms? Click ...

    • How to complete the Admin Year-end process

      The Admin Year-end process (roll-over) must be completed by every school to create learner and staff records for the following year. Start this process only after final marks have been entered and verified in d6+. If you are using the Timetabler ...

    • How to promote learners

      The Promotions function allows you to promote each learner to the next grade. Start with the highest grade when processing promotions. My School > Learners > Year-End Preparations > Promotions Important: This method of promoting learners is only ...

    • Generate a composite recording sheet

      The Composite Recording Sheet provides a breakdown of assessment types per term, per subject (SBA, Exam, PAT, ANA). The Mark Types (Promotion, Merit, and Year Mark) can also be verified with this report if set up under year-end formulas. This report ...

    • How to export a DOE Marks Schedule

      Marks schedules can be exported to Excel to comply with Department of Education requirements and accommodate district and provincial variances. This process allows administrators to customise and manage marks data according to specific compliance ...