The email function in d6+ allows your school to send emails to parents, learners, debtors, staff, groups, other contacts, or custom email addresses. This article explains how to compose and send emails from the system.

My School > System > Communication > Send a message > E-mail

How do I send an email?

1. Open the email function and use the drop-down menu to choose whom you want to send the email to (Learners, Parents, Debtors, Staff, Groups, Other Contacts, or Own Addresses).

2. Enter the subject in the block provided.

3. Enter the message you want to send.

4. To attach a file, click the Choose file button to browse for the file on your computer.

5. If you chose Parents, additional options appear at the bottom of the screen to select current learners, left learners, or registered learners.

6. Make your selection in the other fields as required. Each recipient type has its own selection options at the bottom of the screen.

7. Use the left pane to select recipients and the arrow buttons to move them to the right pane.

8. Click Send at the bottom of the screen.

9. A confirmation message displays showing the number of emails to be sent. Click Send to confirm, or Back to cancel.

BCC option

You can BCC recipients so they cannot see each other's email addresses. The BCC button also allows you to receive a copy of each email you send for your own records.

Important

The standard email function does not keep a record of emails sent unless you use the BCC option. For email history, use My School > System > Communication > Send a message > Communication History instead, which records all communication history.

How do I send to custom email addresses?

1. Choose the Own addresses option from the recipient drop-down menu.

2. Enter the email addresses of the people you want to send to.

3. Complete the subject and message fields as usual.

4. Click Send to dispatch the email.

Frequently asked questions

Why is a parent not appearing in my recipient list?

Only persons with email addresses registered on the system appear in the recipient list. If a parent, learner, staff member, or other contact does not have an email address on record, they will not be listed.

How do I keep a record of emails I send?

Use the BCC option to receive a copy in your own inbox, or use the Communication History feature which automatically records all communication history.

Can I send emails to multiple recipient types at once?

Each email can only be sent to one recipient type at a time. To send to different groups, you need to send separate emails for each recipient type.