This function allows you to upload a zipped SA-SAMS database to retain extra or additional static data captured in SA-SAMS in all future exported databases from the d6+ system. This step is not compulsory but is useful for schools that need to retain specific SA-SAMS data.

My School > d6 Initiatives: Compliance > Compliance: Upload SA-SAMS Database

How do I upload an SA-SAMS database?

1. Once you have added all your static and other data in SA-SAMS, zip the database file.

2. Navigate to My School > Compliance > Upload SA-SAMS Database.

3. Click the upload button and select your zipped database file.

4. The system processes the upload and retains the data for future exports.

Important

The database must be zipped directly, not placed inside a folder and then zipped. If the database is inside a folder when zipped, d6+ will display an error that no database was found.

What data is retained with the current exported database?

The following data can be retained automatically when you upload an SA-SAMS database:

1. Infrastructure Register (SA-SAMS 14.5) — for public or partially/fully subsidised schools receiving funds for building maintenance. Must be done annually.

2. LTSM (Learner Support Materials) (SA-SAMS 14.1) — textbook management for schools receiving funds for textbook allocation.

3. Governance Documentation (SA-SAMS 5) — various required policies that should be kept at the school.

4. Subject Sets (SA-SAMS 12.1.14/15) — helps with subject allocation if the school does an admin submission.

What data requires support assistance?

The following data requires contacting d6 support to have it inserted into the current year's database:

1. Previous Assets (SA-SAMS 14.3) — fixed assets captured from implementation.

2. IQMS (SA-SAMS 2.18) — staff evaluation details for public schools or departmentally paid staff.

3. SIAS (SA-SAMS 3.1.9) — LSEN learner support information.

Important

Remember to patch an old uploaded database regularly to the latest SA-SAMS version on your PC or laptop and to upload it to the d6+ system. The d6+ Admin Year-End process removes your uploaded database, so always ensure to export, submit, and back it up before that process.

Frequently asked questions

Is uploading an SA-SAMS database compulsory?

No. This step is only necessary if you need to retain specific data captured in SA-SAMS (such as infrastructure registers, LTSM, governance documentation, or subject sets) in your d6+ exports.

Can I upload a historical SA-SAMS database?

No. A historical SA-SAMS-only database cannot be uploaded. This functionality is designed for an exported database from d6+, where information was captured in SA-SAMS in the current year and the latest version.

What happens to the uploaded database during year-end?

The d6+ Admin Year-End process automatically removes your uploaded database. Always export, submit, and back up the database before running the year-end process.