This article explains what a Section 41 Registered Letter of Demand is, its legal significance, cost, prerequisites, and how to configure and send it in Fease.

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What is a Section 41 registered letter?

A Section 41 letter is a registered (tracked) letter of demand issued under the South African Schools Act. It is a formal legal step required before a school can hand an account over to debt collectors.

When is it sent and how much does it cost?

Typically configured for accounts 91 days or older. By default, it includes only school fees, as this is typically the amount handed over for collections. The cost is R49.00 per letter.

What must happen before a Section 41 letter can be sent?

A Letter of Demand (R29) must be sent first. This ensures legal compliance, particularly regarding notification about potential fee exemptions.

How do I send a Section 41 letter?

The Section 41 letter is configured as a workflow action. Due to its legal nature and cost, it is recommended to keep this as a manual action rather than fully automatic. Schedule it from the workflow details page after reviewing qualifying accounts. Once sent, a delivery certificate is generated as proof.

Frequently asked questions

How much does a Section 41 registered letter cost?

R49.00 per letter sent.

Can I send a Section 41 letter automatically?

Technically yes, if the action is set to automatic. However, due to its legal implications and cost, it is strongly recommended to keep it as a manual action and review qualifying accounts before sending.

Where do I find proof that the Section 41 letter was sent?

Once sent, a delivery certificate is generated. See the article "How do I download Section 41 proof of delivery?" for instructions on accessing it.