The Subject Choices per Group module is a high-level administrative tool for the rapid assignment of subjects to entire grades or specific register classes. This feature is most effective during initial academic setup or when a new compulsory subject is being introduced to a large group.

My School > System: Curriculum > Learner Subjects: Subject Choices per Group

Purpose of the function

To eliminate the need for manual, individual subject linking. By selecting a set of subjects and applying them to specific register classes, administrators can ensure that hundreds of learners are correctly profiled in a single action.

How do I assign subjects per group?

Step 1: Define the target group

Select the following filters to isolate the learners who must receive the subjects:

• Academic Year: The year for which the assignment applies.

• Grade: The specific grade level.

• Curriculum and Learning Programme: The academic framework that defines the available subjects.

Step 2: Select subjects

The screen displays two columns for subject selection:

• Left column (Available): All subjects defined in the Learning Programme.

• Right column (Assigned): The subjects that will be transferred to the learners' profiles.

Mark the subjects on the left and click the Right arrow to move them to the Assigned side.

Step 3: Select register classes

Identify which classes within the grade must receive these subjects:

• Left column (Active): Available register classes for the selected grade.

• Right column (Assigned): The specific classes that will be updated.

Mark the classes on the left and click the Right arrow to move them to the right.

Step 4: Execute the assignment

Review your selections thoroughly. Once confirmed, click Save subject choices. The system will process the request and link each learner in the selected classes to each subject in the assigned list.

System behaviour and limitations

• Additive process: This tool adds subjects to a learner's existing profile. It does not delete existing subjects not in the “Assigned” list.

• Validation: The system checks for existing links to prevent duplicate subject entries for the same learner.

• Manual reversal only: This process cannot be automatically undone. If a bulk assignment is executed incorrectly, corrections must be made individually via Subject Choices per Learner or Subject Choices per Subject. Bulk removal carries a high risk of accidentally deleting marks and historical data.

• Curriculum alignment: You can only assign subjects that exist within the selected Learning Programme, to ensure learners are not linked to subjects invalid for their specific phase or curriculum.

Frequently asked questions

Can I undo a bulk assignment if I made an error?

No, it cannot be automatically reversed. Corrections must be made individually via Subject Choices per Learner or Subject Choices per Subject. Be sure to review your selections carefully before clicking Save subject choices.

Will the assignment delete existing subjects the learner already has?

No. The module is additive — it only adds the new subjects. Existing subject links are not removed.

What happens if a subject does not appear in the selection list?

The subject may not yet be registered in the Learning Programme. First add it via My School > Curriculum > Curriculum Setup: Set up Learning Programme and try again.