How to generate a Whereabouts Report

How to generate a Whereabouts Report

The Whereabouts Report generates a report of learner whereabouts for the selected period, either as a PDF preview or an Excel export.

Reports > Learners > Management > Whereabouts Report

How do I generate a Whereabouts Report?

  1. Whereabouts For: Select the period — Year, Term, or Date Range.

  2. Year: Select the relevant year.

  3. Report Type: Choose between Per Learner, Per Whereabouts Type, Summary, or Detailed.

  4. Report For: Select the group — Learners, Register Classes, Subjects, or Grades.

  5. Whereabouts Type: Optionally filter by a specific whereabouts type.

  6. Page Orientation: Choose portrait or landscape.

  7. Click Generate to preview the report, or Export to Excel to download. The Excel export button is only visible if you have the correct user rights.

  • Note: This report may take a while to generate. Please be patient.

Frequently asked questions

I don't see the Export to Excel button. Why?

The Excel export button is only visible to users who have been granted Excel Export rights. Contact your system Super User to have this permission assigned.

Last updated: March 2026  |  Version 5.0

© Copyright d6 group (Pty) Ltd.

    • Related Articles

    • Whereabouts Setup

      The Whereabouts Setup module allows you to view and manage the available Whereabouts types and reasons used when capturing learner whereabouts entries. Whereabouts reasons can be linked to discipline, so that late arrivals are automatically recorded ...

    • How to generate a Whereabouts Report

      The Whereabouts function links absenteeism and discipline. It allows you to capture valid reasons for a learner’s absence while simultaneously updating their Code of Conduct records where the reason is disciplinary (e.g. truancy or unexcused ...

    • How to generate a Curriculum Data Report

      The Curriculum Data Report provides a comprehensive view of the Learning Programme structure for a selected year and grade. It lists all preset and manually created components — including tasks and associated assessments — organised by subject. My ...

    • How to generate Report Cards

      The Report Cards module generates official learner progress documents for internal and external distribution. It consolidates academic marks, attendance records and educator remarks into professional templates that can be printed or emailed directly ...

    • How to generate a Discipline Report

      The Discipline Report generates an overview of learner or staff discipline items for the selected period. Reports can also be emailed directly to parents. Reports > Learners > Management > Discipline How do I generate the Discipline Report? Select ...