The School Management Portal has a separate report for most learner lists a school needs. This article helps you find the right report quickly, whether you need a class list with parent contact details, all learners in a grade, learners admitted in a certain year or learners with many absences. It is for admin staff and educators who print or export learner lists.

Reports > Learners

What is the quickest way to get any learner list?

Use AI Assist. Type a short prompt describing the list you need, for example "List all learners admitted in 2024 with their ID numbers", "Show learners absent for more than 10 days this term" or "List learners who do not have a profile photo", and AI Assist compiles the report for you. This works for all the lists in this article.

If your school does not have AI Assist yet, ask your Account Executive about it.

Which report gives me the learner list I need?

Find the list you need in the left column, then open the report in the right column.

How do I print a class list with parent contact numbers?

1. Navigate to Reports > Learners > Learner Reports: Class Lists.

2. Select the year and the Class lists as on date.

3. At Class lists with, select Parent information.

4. Select the register class or classes to print.

5. Click Preview to generate the list.

How do I list learners admitted in a certain year, or all learner ID numbers?

My School > People > Learners > Learners

1. Navigate to My School > People > Learners > Learners.

2. Click More detail.

3. Extract the list to Excel.

4. In Excel, filter on the fields you need, for example the admission date for learners admitted in a certain year, or the ID number column for a list of ID numbers.

How do I find learners absent for more than 10 days?

1. Navigate to My School > People > Learners > Learners.

2. Click Excel report.

3. Open the sheet with the learner absences in the Excel file.

4. Filter for learners with more than 10 days absent.

Why is a learner missing from my list?

• Admission date: A learner whose admission date is in the future does not appear on a list for today's date. Check the date on the report and the admission date on the learner's profile.

• Rights: If you cannot see a report in the menu, your user profile does not have the rights for it. Consult your school's superuser to give you the rights.

Frequently asked questions

How do I get a class list with the parents' phone numbers?

Go to Reports > Learners > Learner Reports: Class Lists and choose Parent at Class lists with. Select the class and click Preview.

How do I print a list of all learners in a grade?

Go to Reports > Learners > Learner Lists: Grade List, select the grade or grades and click Preview.

How do I get a list of learners admitted in a specific year?

Go to My School > People > Learners > Learners, click More detail, extract to Excel and filter on the admission date. AI Assist can also compile this list from a short prompt.

Where can I get all learners' ID numbers?

Go to My School > People > Learners > Learners, click More detail and extract to Excel. The ID numbers are in the export. AI Assist can also compile this list for you.

Where can I see learners who have been absent for more than ten days?

Go to My School > People > Learners > Learners, click Excel report and use the sheet with the learner absences. Filter for more than 10 days. AI Assist can also compile this list for you.

How do I see which learners do not have a profile photo?

Use AI Assist. Type a short prompt such as "List learners who do not have a profile photo" and it compiles the list for you. If your school does not have AI Assist yet, ask your Account Executive about it.

Where do I find a birthday list for learners?

Go to Reports > Learners > Learner Lists: Birthday List and choose the month or date range.

Why can I not see the report the chat sent me to?

Reports only show in the menu if your user profile has the rights for them. Consult your school's superuser to give you the rights.

How do I get AI Assist?

Ask your Account Executive about adding AI Assist for your school. Once it is set up, you can type a quick prompt and it compiles learner reports for you.